Notice of Intent to Award-DNR Interlochen SP Picnic Shelter

The Michigan Department of Natural Resources (DNR) issued a Request for Proposal (RFP #190000001343) for the furnishing and installation of a timber picnic shelter at Interlochen State Park. The RFP was posted on SIGMA VSS on March 12, 2019, with bids required to be submitted by March 20, 2019, at 3:00 p.m. This was a one-time purchase solicitation with a straightforward objective: to procure and install a single timber picnic shelter structure meeting all published specifications. The evaluation process, conducted by Buyer and Project Manager Chris Stark, assessed all bid submittals against the published specifications and determined the award based on lowest overall cost to the State. All bidders were required to meet mandatory requirements and specifications outlined in the solicitation to be considered responsive and responsible. Interested bidders not recommended for award were encouraged to contact Solicitation Manager Patrick Avendt at avendtp@michigan.gov or 517-284-5922 to schedule a debriefing session to understand the State's rationale for the award decision.

American Athletix of Muskegon, Michigan, was recommended for award as the sole responsive bidder in the amount of $30,550.00, pending State Administrative Board approval if applicable. The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organization types. No incumbent vendors or current contractors were referenced in the award documentation. No existing infrastructure or technology integration requirements were noted in the solicitation materials. The award value was established at $30,550.00 based on American Athletix's bid submission, which was the only compliant proposal received and therefore represented the lowest and only responsive bid for this procurement.