Notice of Intent to Award-DNR Central UP Trail dust control

The Michigan Department of Natural Resources Enterprise Procurement office issued a Request for Proposal (RFP #190000001761) for dust control services on off-road vehicle (ORV) trails in the Central Upper Peninsula of Michigan. The RFP was posted on the SIGMA VSS system on April 26, 2019, with proposals due on May 8, 2019, at 3:00 p.m. The procurement sought a qualified vendor to provide comprehensive dust control services for a three-year contract term on designated ORV trails in the region. The evaluation committee, comprised of Rob Katona (Project Manager) and Patrick Avendt (DNR Buyer), assessed all bid submittals against published specifications to identify responsible and responsive vendors capable of meeting the State's dust control requirements. Evaluation criteria focused on vendor responsiveness and pricing competitiveness relative to published specifications, with the review process completed by the May 13, 2019, notice of intent to award date.

The procurement did not contain identified set-asides or restrictions limiting participation to specific enterprise categories based on available documentation. C & S Carriers, Inc., located in Alpena, Michigan, was recommended for award as the sole responsive bidder and lowest-priced proposer, with a total contract value of $30,057.00 for the three-year performance period. The award recommendation is pending State Administrative Board approval, if applicable, indicating a final authorization step in the procurement process. Unsuccessful bidders were encouraged to request debriefing sessions with Solicitation Manager Patrick Avendt to obtain detailed information regarding the State's award rationale and evaluation outcomes. No information regarding incumbent vendors, existing infrastructure requirements, or technology integration specifications was included in the available documentation.