Notice of Intent to Award a Single Source Procurement

The City of Apopka in Orange County, Florida, is pursuing two separate sole source procurement opportunities for fiscal year 2022. The first procurement involves the Public Services department seeking to acquire pump and lift station parts and repairs from Xylem Water Solutions, specifically for Flygt/MultiTrode products used in the city's newly constructed water reclamation facility. These components are critical for conveying materials in the influent equalization process, including submersible pumps, mixers, valves, Syracuse safe hatch access covers, controls, and well washers. The second procurement is from the Fire Department, which plans to purchase a "NO SMOKE" diesel exhaust filtration system from Ward Diesel Filter Systems for installation in 25 fire department vehicles. This patented system is designed to eliminate harmful contaminants from engine exhaust and protect personnel from harmful emissions. The procurement is classified as a sole source designation, which requires detailed documentation justifying why only one vendor can meet the city's specific requirements. The sole source designations are set to expire at the end of the fiscal year and can be renewed upon submission of a new request with supporting documentation.

The sole source procurements do not appear to have specific set-aside designations for disadvantaged enterprises or restricted organizational participation. Both procurements will be funded through the approved FY22 budget and follow the city's purchasing policy guidelines for sole source designations. The Xylem Water Solutions procurement is valued at $170,000 and covers products and services for the East of the Apalachicola River region in Florida, with the company confirmed as the only authorized supplier with trained staff to provide optimal service. The Ward Diesel Filter Systems procurement is valued at $250,000 and is justified by their exclusive patent (U.S. Patent Number 4,803,838) for the diesel exhaust filtration system. The City Administrator's approval is required for each sole source designation, and the procurements are based on the vendors being the only providers capable of meeting the city's specific technical requirements and ensuring compatibility with existing systems and infrastructure.