Notice of intend to sole source acquisition of services for Storm water assessment roll maintenance and analysis

The City of Holly Hill Finance Department issued a Notice of Intent to Sole Source Acquisition for stormwater assessment roll maintenance and analysis services. This procurement is specific to Volusia County, Florida, and targets the maintenance of the City's Non-Advalorem tax rolls for stormwater assessment fees. The primary deliverables include maintaining accurate tax roll records and providing analysis services related to stormwater assessment fees, with the key objective of ensuring proper administration of the City's stormwater assessment program. The identified sole source provider, Ernie Peterson, possesses unique qualifications including previous employment with the Volusia County Property Appraiser's office, expert knowledge of the computer systems used by the Appraiser's office, and proprietary analysis and tracking tools specifically developed for maintaining Non-Advalorem tax rolls for stormwater assessment fees. Per the City of Holly Hill Purchasing Manual, sole source requisitions exceeding $10,000 must be electronically advertised for a minimum of five business days, and the Finance Department must determine that the proposed price is fair and reasonable through negotiations on price, delivery, and terms. The Notice of Intent was dated September 18, 2020, with an electronic advertisement period required before final contract execution.

This sole source procurement does not appear to include set-aside designations or restrictions limiting responses to specific categories of organizations such as disadvantaged enterprises or minority-owned businesses. Ernie Peterson is identified as both the sole source provider and the incumbent vendor with existing expertise in the City's systems and requirements. The contract requires integration with existing infrastructure and technology systems used by the Volusia County Property Appraiser's office, as well as compatibility with Peterson's proprietary analysis and tracking tools already developed for the City's stormwater assessment program. The proposed annual contract value is $12,000, contingent upon appropriation of budget funding. The staff recommendation for the City of Holly Hill was approval to enter into contract with Ernie Peterson for the requested services.