Statewide Road Base

The Texas Military Department (TMD) Procurement and Contract Services is soliciting qualified contractors through an Invitation for Bid (IFB) to supply Type A Grade 1-2 road base material to five military installations statewide, including Camp Swift (Bastrop), Camp Bowie (Brownwood), Fort Wolters (Mineral Wells), Camp Maxey (Powderly), and Camp Mabry (Austin), on an as-needed, no-minimum basis with estimated requirements of 2,000 tons per order request. All material must comply with Texas Department of Transportation Standard Specifications for Flexible Base Item 247 and include supporting Moisture Density Relationship and Triaxial Test Reports, with deliveries restricted to Monday through Friday between 8:00 a.m. and 4:30 p.m. Central Time following 48-hour advance coordination. Bidders must submit electronic responses by 2:00 p.m. Central Time on June 3, 2026, to Procurement@military.texas.gov, with written clarification questions due by May 15, 2026, and answers posted by May 22, 2026; contract award is anticipated June 10, 2026. The initial contract term is one year from the purchase order effective date with three optional one-year renewal periods at TMD's sole discretion, and pricing must be submitted on the mandatory pricing sheet as firm fixed price per unit with monthly adjustments based on Producer Price Index formulas for both material and delivery costs, subject to a 10 percent allowable adjustment cap. All bid responses must remain valid for 120 days, and TMD reserves the right to award contracts to multiple bidders based on best value; contractors must obtain comprehensive insurance coverage including workers' compensation at statutory limits, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability of $500,000 combined single limit, umbrella/excess liability of $1,000,000 per occurrence, commercial crime coverage of $50,000 per occurrence, and professional liability of $1,000,000 per occurrence/$2,000,000 annual aggregate, with all policies issued by A.M. Best "A"-rated carriers naming TMD as additional insured.

All respondents, including Texas certified Historically Underutilized Businesses (HUBs), must complete and submit a mandatory HUB Subcontracting Plan (HSP) demonstrating good faith effort to comply with Texas Government Code Chapter 2161, with subcontractors receiving written HUB opportunity notices at least seven calendar days before the bid response due date, and Method B respondents required to provide notice to a minimum of three Texas certified VET HUBs for each applicable trade and notify at least two trade organizations or business development centers in Texas. Bidders must submit a completed Texas Application for Payee Identification Number (AP-152) and may elect direct deposit authorization through Form 74-176, with all applicants providing either a Social Security Number (SSN), Employer Identification Number (EIN), Texas Identification Number (TIN), or Individual Taxpayer Identification Number (ITIN) for identification purposes. No incumbent vendors or specific current contractors are listed in the solicitation documents provided. Invoicing and payment follow Texas Government Code Chapter 2251 (the Prompt Payment Act), with TMD processing payments after receipt, testing, and acceptance of materials, and a 10 percent prompt payment discount available if payment is made within 10 days of invoice approval. No specific award value or budget range is disclosed in the solicitation materials; pricing is entirely dependent on bidder proposals submitted on the mandatory pricing sheet.