RFP-27-18-CONTSERV-SUBRECIPIENT

The Alamo Area Council of Governments (AACOG), serving as the Bexar Area Agency on Aging (BAAA), has issued a Request for Proposals (RFP) to procure nutrition services for older adults in Bexar County, Texas. The procurement seeks qualified providers to deliver two primary service categories: Congregate Meals (Title III C1) and Home Delivered Meals (Title III C2) under the Older Americans Act. Deliverables include meal preparation, service delivery, and nutrition support to eligible seniors, with key objectives focused on improving food security and nutritional outcomes for the aging population. Required qualifications include demonstrated capacity to operate on a cost-reimbursement basis, maintenance of at least three months operating cash flow prior to reimbursement, comprehensive insurance coverage (General Liability at $1,000,000 per occurrence/$2,000,000 aggregate, Professional Liability at $250,000, Workers' Compensation at statutory limits with $500,000 minimum per accident, and Automobile Liability at $500,000 per occurrence), criminal background checks for employees, I-9 verification, and non-debarment certification. The contract period runs from October 1, 2026, through September 30, 2030, with potential annual renewals subject to funding availability and performance. Critical deadlines include a questions deadline of May 4, 2026, Q&A posting on May 11, 2026, and proposal submission deadline of June 30, 2026, at 5:00 p.m. Central Time, with a notice of award anticipated on July 7, 2026, and contract execution targeted for October 1, 2026. No bidder's conference or site visits are specified.

AACOG encourages participation from nonprofit organizations, local governments, community-based providers, new vendors, and Historically Underutilized Businesses (HUBs), with a stated goal of achieving HUB participation in at least 10% of contract value. While no incumbent vendors are identified in the RFP, AACOG reserves the right to award contracts to one or multiple providers per service category and may adjust funding priorities based on evolving community needs. A minimum 10% cash match is required to support total project costs, with in-kind contributions not accepted unless specifically approved by AACOG. The estimated total funding allocation is $3,860,000, comprising $2,200,000 for congregate meals, $1,500,000 for home-delivered meals, and $160,000 in State General Revenue funds. Reimbursements are processed within approximately 30 days of receipt of complete and accurate invoices on a cost-reimbursement basis. Funding sources derive from federal appropriations under the Older Americans Act distributed through the Texas Health and Human Services Commission (HHSC) to Area Agencies on Aging, supplemented by State General Revenue allocations.