North Overton Public Improvement District Landscape Maintenance and Bird Mitigation

The City of Lubbock, Texas is issuing Request for Proposals (RFP 26-19643-KM) for landscape maintenance and bird mitigation services in the North Overton Public Improvement District. The scope of work includes turf maintenance with mowing at two inches height up to 29 cycles annually, tree maintenance, irrigation system operation and repair, seasonal color plant installation and maintenance in 56 planters and pots, planting bed maintenance with trail mix gravel, hardscape cleaning, twice-weekly trash receptacle maintenance, backflow assembly testing, and comprehensive bird mitigation targeting grackle populations using non-lethal deterrence methods including auditory and visual deterrents, habitat modification, and sanitation of bird droppings. A mandatory pre-proposal meeting is scheduled for May 5, 2026, at 11:00 A.M. via Zoom, with sealed proposals due by May 14, 2026, at 3:00 P.M., submitted electronically through Bonfire or in person to the Director of Purchasing and Contract Management. The contract term is one year with four optional one-year extensions, automatically renewing unless either party provides 90-day written notice of termination. Pricing is quoted as unit rates applied to completed and accepted maintenance work, with mowing calculated at 29 cycles per year and additional cycles billed as extra work; prices are guaranteed for six months upon City approval with adjustments thereafter based on Consumer Price Index or Product Price Index changes at the City's discretion. Evaluation criteria weight qualifications and experience at 50 points, project approach at 20 points, and price at 30 points, with selection based on the most advantageous proposal to the City rather than lowest price alone.

The RFP does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. Contractors must maintain comprehensive insurance coverage including $1,000,000 commercial general liability, $1,000,000 automobile liability, statutory workers' compensation, and $500,000 pollution liability, with the City named as additional insured. Change orders cannot exceed 25 percent of the total contract value. The work will be performed in the North Overton Public Improvement District's public right-of-way as defined in Exhibit D. No specific funding source or total contract award value is stated in the RFP documentation provided.