Auditing Services for Jefferson County

Jefferson County, Texas is issuing Request for Proposal 26-014/CG to procure auditing services from certified public accounting firms for the County's financial statements. The primary deliverable is an audit of the County's general purpose financial statements for the fiscal year ending September 30, 2026, with options for up to two additional one-year renewals contingent on satisfactory performance and annual appropriations availability. The audit must be performed in accordance with generally accepted auditing standards, Government Auditing Standards, Title 2 U.S. Code of Federal Regulations Part 200 (Uniform Guidance), and the State of Texas Uniform Grant Management Standards. Field work is scheduled to commence January 15, 2027, with completion required by February 28, 2027, draft reports due by March 12, 2027, and final audit reports delivered to Commissioners' Court by March 24, 2027. Proposals are due by 11:00 a.m. Central Time on May 27, 2026, with a pre-proposal conference scheduled for May 4, 2026, at 2:00 p.m., and the deadline for written questions set at 5:00 p.m. on May 8, 2026. Contract award is anticipated by July 15, 2026. Evaluation criteria consist of technical qualifications weighted at 70 points, mandatory elements at 10 points, and pricing as a factor carrying a maximum of 20 points. Proposers must submit one original and five copies of their technical proposal with sealed cost proposals in separate envelopes, and the total, all-inclusive maximum price must include all direct and indirect costs and out-of-pocket expenses.

Jefferson County encourages participation by Historically Underutilized Businesses (HUBs), Minority-Owned Business Enterprises (MBEs), and Women-Owned Business Enterprises (WBEs), with contractors required to demonstrate good faith efforts in subcontracting opportunities. All proposers must register with the System for Award Management (SAM) with active status, submit completed Form 1295 from the Texas Ethics Commission, provide proof of relevant insurance coverage including general liability of at least $1,000,000 and excess liability of $1,000,000, and comply with all federal and state mandated contract provisions including debarment certifications, anti-lobbying certifications, and civil rights compliance requirements. During the prior fiscal year, the County had federal award expenditures of $24,763,523 and state award expenditures of $1,320,161, indicating the scope and scale of the audit engagement. Travel, lodging, and subsistence reimbursement will be provided at Jefferson County employee rates. No incumbent vendors or specific budget range is identified in the RFP documentation, though the award value would be determined through the competitive proposal process based on the pricing evaluation criteria established.