Gatesville ISD Synthetic Track Removal & Replacement

Gatesville Independent School District in Texas is soliciting sealed proposals for the removal and replacement of the synthetic track at its high school stadium. The project scope includes removing the existing track surfacing system from the track oval, D-zone, and one long jump runway for off-site disposal, and installing approximately 5,800 square yards of epiQ Tracks S200 black 13mm permeable paved mat or equivalent with structural spray polyurethane surfacing system. Basic striping is required but does not include lettering, logos, or distance tick marks. Work must be completed when temperatures are 50 degrees or rising with minimal wind conditions. Proposals are due by March 18, 2026, at 2:00 p.m., addressed to LeighAnn Goodwin, Assistant Superintendent of Finance, at Gatesville ISD, 311 S. Lovers Lane, Gatesville, TX 76528. Bidders may request written clarification on specifications by March 6, 2026, and proposals must remain firm for 60 days from the award date of March 23, 2026. The district will evaluate proposals based on price, vendor location, reputation, quality of goods and services, ability to meet district needs, past relationships, long-term cost, impact on historically underutilized business compliance, promptness of delivery, warranty information, and other relevant factors. All freight costs must be included in unit prices, and proposers must provide a standard manufacturer's warranty with all defects replaced at no charge to the district.

Proposers must submit mandatory forms including a Proposer Information Response Form, three references from similar organizations, deviation/compliance certification, resident/nonresident certification, anti-collusion statement, conflict of interest questionnaire, Certificate of Interested Parties (Form 1295), Model SB9 Criminal History Certification, Felony Conviction Notice, House Bill 89 Israel Boycott Verification, Senate Bill 252 Terrorist Organization Certification, and IRS Form W-9. While no specific set-aside designations are explicitly identified, the evaluation criteria include consideration of impact on historically underutilized business compliance, suggesting the district values diversity in contracting. No incumbent vendors or current contractors are listed in the procurement documentation. The district is not obligated to award based on lowest price alone and reserves the right to reject any or all proposals, waive irregularities, accept split awards, or award to multiple vendors. No specific budget range or award value is provided in the available documentation.