TDCJ - Kegans State Jail - Procurement of HVAC Parts to Include Install, Start-Up, and Training

This procurement opportunity, posted by the Texas Department of Criminal Justice (TDCJ) on April 17, 2026, with a submission deadline of April 24, 2026, requires interested vendors to submit complete bids that include accurate information matching all specifications outlined in the solicitation. Vendors must register with the appropriate state procurement system prior to submitting responses and ensure all line items are properly identified with corresponding part numbers, unit costs, and quantities. The solicitation mandates that bidders provide their complete contact information, including name, address, fax number, and e-mail address to the designated TDCJ contact person to ensure receipt of any amendments posted on the Electronic State Business Daily. Vendors are responsible for maintaining firm pricing that cannot be unilaterally modified after bid submission, and all invoices must reference the correct purchase order number with detailed documentation of delivered items, unit counts, pricing, and cost allocation data. Bidders must proactively monitor the Electronic State Business Daily throughout the bidding process and contact the agency prior to the closing date to confirm receipt of all amendments, as TDCJ will not assume responsibility for any vendor's failure to receive solicitation changes.

The state of Texas has designated this procurement as eligible for Economically Disadvantaged Small Business (ESBD) participation, which provides certified ESBD vendors with set-aside contracting opportunities and preferential consideration in the procurement process. Vendors seeking to participate in ESBD-designated portions of this contract must obtain ESBD certification status as determined by the state of Texas, which validates their eligibility and enables access to additional competitive advantages such as price evaluation preferences or exclusive bidding opportunities. The procurement documents do not specify incumbent vendors, current contractors, existing technology infrastructure requiring integration, or specific award values and budget ranges, indicating that this information may be contained in supplemental solicitation materials not included in the available documentation. All vendor responses must comply with Texas procurement regulations and procedures, and any bids submitted without required documentation or containing unauthorized modifications may be rejected during the evaluation process.