TDCJ Terms and Conditions for Invitation for Bids

This invitation for bids (IFB) from the Texas Department of Criminal Justice (TDCJ) is for the procurement of goods and services to support departmental operations. Bids must be submitted on the specified form with pricing quoted per unit as indicated, with a firm pricing guarantee valid for 30 days from bid opening. The submission deadline is April 3, 2026, with time-stamped receipt required at the designated TDCJ office by the specified deadline. All items must be new and unused unless otherwise specified in the solicitation, and electrical items must comply with OSHA standards and carry appropriate UL, FMRC, or NEMA listings. Pricing must be quoted F.O.B. destination with freight prepaid and allowed unless stated otherwise, and state sales tax and federal excise tax should be excluded from bid amounts. Bidders must specify delivery timeframes in calendar days, with a default of 14 days if not stated, and delivery must occur during normal working hours only. TDCJ reserves the right to award based on the low line item bid, low total of line items, or any combination deemed in the state's best interest, and may reject any or all bid items at its sole discretion.

Bidders must obtain both a Texas Identification Number (T.I.N.S.) and Federal Employer Identification Number (EIN) prior to contract award and must complete extensive certifications regarding suspension and debarment status, antitrust compliance, child support obligations, E-Verify system utilization, and various Texas Government Code compliance requirements. All bidders must comply with accessibility standards per Texas Administrative Code Chapter 213 and provide Voluntary Product Accessibility Templates (VPATs), in addition to certifying compliance with boycott restrictions and conflict of interest provisions. Payment shall be made 30 calendar days after the later of invoice receipt, goods receipt, or service completion, in accordance with Texas Government Code Chapter 2251, with invoices required to be itemized exactly as listed on purchase orders and submitted to the TDCJ Accounts Payable office in Huntsville. The solicitation document does not identify specific set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges, and no specific goods or services are detailed in the terms and conditions provided. All goods are subject to inspection and testing by TDCJ personnel, and no substitutions are permitted without written approval from the TDCJ Contracts and Procurement Department.