Water Heaters for Robertson Unit

The Texas Department of Criminal Justice is issuing an Invitation for Bids for the procurement of goods or services through a competitive bidding process. While the specific items and quantities are not fully legible in the provided documentation, bidders must submit proposals on the designated form with firm pricing that remains valid for 30 days from the bid opening date. All bids must be time-stamped at the TDCJ's designated office by the specified deadline of March 23, 2026, and must include the bidder's Texas Identification Number (T.I.N.S.) and Federal Employer Identification Number (EIN). Late or unsigned bids will not be considered under any circumstances. The TDCJ reserves the right to award based on the low line item bid, low total of line items, or any other combination serving the state's best interest, and may extend any resulting contract up to three months at its sole discretion. All items must be new and unused unless otherwise specified, electrical items must meet applicable OSHA standards and carry appropriate UL, FMRC, or NEMA listings, and delivery is expected within 14 calendar days unless a different timeframe is specified by the bidder.

The state demonstrates a preference for goods produced or offered by Texas bidders meeting specific ownership criteria under 34 TAC Rule 20.306, which may establish set-asides for disadvantaged or locally-owned enterprises. Vendors must comply with the E-Verify system for all employees and subcontractors and maintain compliance with multiple statutory certifications including suspension and debarment status, antitrust law compliance, child support obligations, and state-specific requirements related to boycott prohibitions and critical infrastructure concerns. Payment shall be made 30 calendar days after the later of invoice receipt, goods receipt, or service completion, with vendors required to establish direct deposit accounts or submit completed W-9 forms to TDCJ's Accounts Payable Branch located at P.O. Box 4018, Huntsville, TX 77342-4018. Pricing must be quoted F.O.B. destination with freight prepaid unless otherwise stated, and state sales tax and federal excise tax must be excluded from all bids. All software, reports, data, and materials developed during contract performance become the exclusive property of the State of Texas, and vendors assume full indemnification responsibilities for any acts or omissions resulting in liability, claims, or intellectual property infringement. No award values or budget ranges are provided in the available documentation.