IFB-26-005 Storage Space Leases

The Texas A&M Forest Service Purchasing Department issued Invitation for Bid (IFB-26-005) on May 6, 2026, soliciting bids for the leasing of nine storage units of varying sizes to be located within a 10-mile radius of its headquarters at 200 Technology Way, College Station, Texas 77845. The procurement encompasses five line items consisting of one 100 square foot climate-controlled unit, one 100 square foot non-climate-controlled unit, one 150 square foot climate-controlled unit, five 200 square foot climate-controlled units, and one 50 square foot climate-controlled unit, with a minimum rental period of 12 months and renewal options available for up to five years. Sealed bids must be received by 2:00 P.M. Central Time on May 20, 2026, via email to bids@tfs.tamu.edu or hand-delivered to the Purchasing Department, with the written question deadline established as May 15, 2026 at 5:00 P.M. Central Standard Time and any required addendum to be issued by May 18, 2026. Selected facilities must meet stringent technical requirements including 24-hour recorded video security cameras, seven-day-per-week 24-hour access, computerized access security gates, on-site management, and external security lighting. Bidders must provide monthly rental pricing for each unit type on the bid sheet with unit prices remaining firm for 12 months from the bid opening date. Award will be made on the basis of best value to the agency, considering pricing, delivery, vendor capacity and skill, previous experience, and other relevant factors as determined by Texas A&M Forest Service.

Bidders must certify compliance with state and federal requirements, including suspension and debarment status, non-boycott of Israel certification, and non-engagement with prohibited countries including Iran, Sudan, and those designated as terrorist organizations. Bidders exceeding $100,000 in procurements must submit a completed State of Texas HUB Subcontracting Plan, indicating potential set-aside considerations for historically underutilized businesses. The solicitation documents specify that no formal bidders' conference or site visit is planned, and no incumbent vendors or current contractors are identified in the available documentation. The contract will be governed by a Rental Agreement Addendum that incorporates provisions aligned with the Texas Prompt Payment Act and establishes the framework for payment procedures, audit authority, and compliance obligations. No specific award value or budget range is disclosed in the solicitation materials; however, the contract is terminable by the agency for no cause upon thirty days' written notice and may be terminated for loss of funding if the Texas State Legislature fails to appropriate necessary funds.