HHS0017497 Lab Equipment for Austin DSHS Lab

The Texas Health and Human Services Commission is requesting bids for a Windowless Alpha/Beta Low Background Detector System (IFB HHS0017497) with a response deadline of June 25, 2026 at 10:30 A.M. Central Time and a questions-and-clarifications deadline of June 17, 2026 at 5:00 P.M. Central Time. The procurement is for two units of equipment (model MPC-1000-GFL) to support both HHSC and the Department of State Health Services (DSHS).

The scope includes equipment procurement, installation, and a service visit, with shipping and handling included. Bidders must submit firm, fixed prices on Exhibit C covering all labor, equipment, materials, supplies, and related expenses. The contract term runs from the award date through August 31, 2026, with an optional extension of up to one additional year at HHSC's sole discretion. Price adjustments are not automatic and may occur only at HHSC's sole discretion based on the Consumer Price Index or federal minimum wage increases, with supporting documentation required and retroactive increases prohibited.

Evaluation will follow a best-value standard considering bidder compliance with specifications, ability to meet performance and delivery requirements, and price. HHSC reserves the right to make single or multiple awards. Bidders may be rejected for unsatisfactory past performance, unfavorable vendor performance tracking reports, current corrective action plans, repeated negative performance reports, non-responsiveness to performance issues, or contract cancellations in the previous 12 months.

Submission must be made via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail to the HHSC PCS office at 1100 W. 49th Street, Austin, Texas. All required exhibits—including Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), and applicable addendum acknowledgements—must be submitted. The HUB Subcontracting Plan (Exhibit E) is encouraged but not required if subcontracting opportunities are identified. Responses to submitted questions will be posted as an addendum on June 19, 2026.