HHS0017279 Vehicle Batteries and Key Fobs

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division, on behalf of Richmond State Supported Living Center, is issuing Invitation for Bids (IFB) No. HHS0017279 to establish a blanket purchase order contract for Vehicle Batteries and Key Fobs (NIGP Class/Item No. 060/12). The solicitation seeks competitive bids for various battery types including 12-volt flooded batteries (SLI65, SLI65XM, SLI78, SLI78M), 12-volt ultra platinum batteries (SLI48AGM, SLI94RAGM), a 12-volt flooded battery (SLI94RH7M), 6-volt and 8-volt golf cart batteries (SLIGC110, SLIGC8V), environmental fees for battery recycling, and five different replacement key fob models with programming fees. All pricing must be submitted on a firm, fixed-price basis with F.O.B. Destination terms, freight prepaid and included in pricing, with an estimated delivery time of 14 days after receipt of order. Bidders' warehouses or stores must be located within 50 miles of the agency's address to accommodate potential two-hour pickup requirements by agency personnel. Bids are due May 19, 2026 at 10:30 AM, with a questions and clarifications deadline of May 8, 2026 at 10:30 AM and posted responses provided as an addendum on May 13, 2026. The initial contract term runs from September 1, 2026 through August 31, 2027, with one extension option of up to one year at HHSC's sole discretion. Evaluation criteria include pricing as a significant factor alongside the bidder's ability to meet specifications and delivery requirements, and successful bidders must submit Form 1295, Certificate of Interested Parties, prior to contract award. The estimated historical annual spend is $30,000.00, though no volume, usage, or compensation is guaranteed.

Respondents must comply with extensive certification and compliance requirements outlined in the HHS Solicitation Affirmations (Exhibit A), including certifications regarding suspension and debarment status, child support obligations, franchise tax compliance, human trafficking prohibitions, E-Verify compliance, cybersecurity training requirements, and prohibitions on boycotting Israel or discriminating against firearm industries. Texas bidders may claim preferences under Texas Government Code Section 2155.444(c) for categories including service-disabled veteran ownership, Texas-produced goods, agricultural products, and recycled materials. All submissions must include the completed HHS Solicitation Affirmations and Pricing Sheet (Exhibit C); failure to provide required documentation or supporting literature for equivalent products may result in disqualification. Both HHSC and the Department of State Health Services (DSHS) are entitled to utilize any resulting contract. Bidders may submit responses through either the HHS Online Bid Room (accessible through the IAMOnline system with advance registration required) or through alternative submission methods specified in the solicitation package. The contract may be subject to price adjustments tied to the Consumer Price Index as published by the Bureau of Labor Statistics, though adjustments remain at HHSC's sole discretion.