HHS0017098 Behavioral Furniture for Lufkin SSLC

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division issued an Invitation for Bids (IFB) for behavioral furniture to be supplied to the Lufkin State Supported Living Center. The procurement encompasses four categories of furniture items: two custom double pedestal tables (Model TRD4284), twenty hardi rocker chairs, forty hardi lounge chairs with arms, and six hardi bedside tables, all manufactured by Butler Human Services Furniture/Sauder Manufacturing with specific finishes and components tailored for patients with physical behavioral tendencies. Bidders must submit completed Exhibit A (HHS Solicitation Affirmations), a completed Exhibit C Pricing Sheet with firm, fixed unit pricing, and any applicable Addendum Acknowledgement Forms, with failure to submit the first two documents resulting in bid disqualification. The solicitation was posted on March 10, 2026, with a questions and clarifications deadline of March 16, 2026, responses to questions posted as addendum on March 18, 2026, and bids due on March 24, 2026, at 10:30 AM Central Time. The anticipated contract start date is March 24, 2026, with an initial contract term running through August 31, 2026, followed by an optional extension of up to one year at HHSC's sole discretion. Evaluation will be based on the bidder's ability to meet requirements and specifications, performance delivery capabilities, and price, with award made to the bidder offering the best value to the State of Texas. Prospective bidders must contact Sauder Manufacturing directly at sales@saudereducation.com for specifications on custom items, with all deliveries required between 8:00 AM and 4:30 PM on specified dates, excluding the 12:00 PM to 1:00 PM window, with products labeled with purchase order numbers, quantities, and descriptions.

The solicitation documents do not specify any set-aside designations or restrictions limiting response to disadvantaged enterprises or particular organizational types, nor is there identification of an incumbent vendor or current contractor. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any contract awarded as a result of this IFB, and the contract is subject to appropriations and fund availability with no guaranteed volume, usage, or compensation. Pricing must be submitted in U.S. dollars with no alternative currencies permitted, and price adjustments may be permitted only at HHSC's sole discretion and must correlate with the Consumer Price Index as published by the Bureau of Labor Statistics; contractors may request price adjustments for Federal Minimum Wage increases with supporting documentation. The solicitation documents do not specify the overall award value or budget range for this procurement. Bidders may submit responses through the HHS Online Bid Room, an optional electronic submission method requiring registration through the IAMOnline platform, though the registration process may require several days to complete and late submissions are not accepted. All responses must comply with comprehensive contract affirmations and Uniform Terms and Conditions (UTCs) applicable to HHSC and DSHS contractors, including requirements regarding compliance with federal and state laws, E-Verify usage, insurance coverage, record retention for a minimum of seven years, and incorporation of equivalent requirements in all subcontracts.