PE ICP-MS Consumables and Supplies

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services Division issued an Invitation for Bids (IFB) for consumables and supplies for PerkinElmer ICP-MS instruments used in blood lead analysis screening for pediatric patients, with both HHSC and the Department of State Health Services (DSHS) authorized to use any resulting contract. The procurement seeks competitive bids to establish contract(s) for 20 line items of ICP-MS consumables and supplies, including sample probes, filters, cones, nebulizers, torches, tubing, and solutions, with expected quantities ranging from 1 to 34 units for individual items. Bidders must submit all required documentation including completed Exhibit A HHS Solicitation Affirmations and the completed Pricing Sheet (Exhibit C) with firm and fixed pricing for the contract life, submitted only on the specified exhibit using designated units of measure. The IFB was posted to the Electronic State Business Daily on February 18, 2026, with a questions and clarifications deadline of February 25, 2026, responses posted as an addendum on February 26, 2026, and bids due March 5, 2026, at 10:30 AM Central Time. The anticipated contract start date is March 6, 2026, with an initial contract term running through August 31, 2026, and a one-year extension option at the sole discretion of HHSC. Evaluation will be based on bidders meeting or exceeding specifications, ability to meet delivery requirements, past vendor performance, and price, with award made to the bidder offering the best value rather than necessarily the lowest price. Responses must be submitted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail of a USB drive to the PCS office located at 1100 W. 49th Street in Austin, Texas, during office hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding state holidays.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organizational types, indicating this is an open competitive procurement available to qualified vendors meeting the specified requirements. No incumbent vendors or current contractors are identified in the solicitation materials, and no existing infrastructure or specific technology integration requirements are detailed beyond the technical specifications for PerkinElmer ICP-MS instrument consumables and supplies. Historical spend data for similar goods ranges from $20,000 to $30,000, provided as a guideline only and not representing guaranteed volumes or an exact budget range for this specific procurement. Price adjustments may be permitted at HHSC's sole discretion using Consumer Price Index formulas or based on federal minimum wage increases with supporting documentation, and contractors must immediately implement any available price decreases. All contracts are subject to appropriations and availability of funds, with no volume guarantee provided to the awarded vendor. Detailed delivery and receiving requirements include carton labeling specifications, delivery time windows of 8:00 AM to 3:30 PM, on-time delivery expectations, and specification for shrink-wrapped and labeled pallets, with free parking available at the PCS office for bidders submitting in-person bids.