HHS0017006_V2 - Moment Sofa Corpus Christi SSLC

The Texas Health and Human Services Commission (HHSC) on behalf of the Corpus Christi State Supported Living Center is issuing an Invitation for Bids (IFB #HHS0017006_V2) for the procurement of ten Moment Sofas with equivalent product alternatives permitted. The specific sofa specifications include dimensions of 80 inches wide by 35 inches deep by 33 inches high, with a seat width of 66 inches, seat depth of 21 inches, seat height of 19 inches, and arm height of 24 inches, weighing 122 pounds total. The sofas must include a 25-year warranty, a moisture barrier for spill protection, and the critical capability for individual component replacement including seat cushions, arms, legs, backs, and other parts without requiring full unit replacement. Additionally, all components must be cleanable on-site using only gentle cleaning methods without harsh chemicals such as bleach that could irritate residents' skin. Pricing must be submitted on a firm, fixed-price basis inclusive of all labor, equipment, materials, supplies, and related expenses, with delivery on an F.O.B. Destination basis with freight prepaid and included in the quoted price. The questions and clarifications deadline was March 4, 2026 at 10:30 AM Central Time, responses to questions were posted as an addendum on March 9, 2026, and the response deadline for bids is March 13, 2026 at 10:30 AM Central Time, with an anticipated contract start date of March 18, 2026. Bidders may submit responses via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail of a USB drive to the HHSC Procurement and Contracting Services office in Austin. Award is contingent upon approval by the HHSC Executive Commissioner and is based on best value to the State, considering bidder qualifications, ability to meet performance delivery requirements, and price.

The solicitation does not specify set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises; however, all respondents must complete and submit Exhibit A (HHS Solicitation Affirmations), certifying compliance with numerous state and federal regulatory requirements including debarment status, franchise tax obligations, human trafficking prohibitions, child support compliance, E-Verify participation, cybersecurity training, and various state-specific policies regarding abortion funding, gender transitioning procedures, firearm industries, energy company boycotts, and Israel boycotts. No incumbent vendors or current contractors are identified in the solicitation materials. The initial contract term runs from the date of purchase order issuance through August 31, 2026, with one optional one-year extension available at the sole discretion of HHSC subject to funding availability. Price adjustments during the contract term are permitted only at HHSC's sole discretion and may be correlated with the Consumer Price Index as published by the Bureau of Labor Statistics or based on increases in the Federal Minimum Wage. The solicitation materials do not specify an estimated award value or budget range for this procurement. Reworked products, previously refused items, or seconds will not be accepted, and delivery must comply with specific guidelines including carton and pallet labeling requirements and adherence to facility access rules, with on-time delivery required between 8:30 AM and 4:30 PM (excluding 11:00 AM to 1:00 PM) on the specified date.