Exhaust Fan Upgrades & Installation at Rio Grande State Supported Living Center

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division has issued Invitation for Bids (IFB) #HHS0016989 for exhaust fan upgrades and installation services at Rio Grande State Supported Living Center in Harlingen, Texas. The scope of work encompasses the removal and installation of rooftop exhaust fans with larger capacity Dayton Model 48C192 centrifugal units across four buildings (501, 502, 504, and 507), wall-mounted fan removal with stucco repair, new ductwork installation, ceiling-mounted exhaust grill installation at 14 locations, electrical circuit tracing and reconnection for Building Automation System (BAS) exhaust fans, roof curb installation with flashing and sealing, and backdraft damper installation. Bidders must have a minimum of three years of relevant experience with assigned personnel possessing at least two years of experience, and must provide three verifiable references from contracts of similar size and scope completed within the last three years. The mandatory on-site visit is scheduled for February 5, 2026, at 10:30 AM at Rio Grande State Supported Living Center, 1401 S. Rangerville Road, Harlingen, Texas 78552, with failure to attend resulting in disqualification; the question submission deadline is February 10, 2026, at 5:00 PM with responses posted February 12, 2026, and bid responses are due February 19, 2026, at 10:30 AM Central Time. The contract will commence upon award and expire August 31, 2026, with one optional one-year extension available at HHSC's discretion, and pricing must be submitted as firm, fixed prices on the provided Pricing Sheet (Exhibit C) including all labor, equipment, materials, supplies, and related expenses. Evaluation criteria include meeting all IFB requirements, demonstrated ability to perform the work, and price, with HHSC reserving the right to make single or multiple awards for best value. Comprehensive insurance requirements include workers' compensation with $1,000,000 employer's liability limits, $1,000,000 commercial general liability per occurrence with $2,000,000 aggregate, $1,000,000 commercial automobile liability, $1,000,000 professional liability, and $1,000,000 umbrella liability coverage, and services must be performed Monday through Friday, 8:00 AM to 5:00 PM Central Time, with four-hour response times for standard requests and one-hour emergency response times.

This procurement contains no specific set-aside designations for disadvantaged enterprises, service-disabled veterans, or other protected business classifications, though bidders must certify compliance with numerous federal and state requirements outlined in Exhibit A (HHS Solicitation Affirmations), including non-debarment status, child support obligations, human trafficking prohibitions, E-Verify participation, cybersecurity training, and compliance with prohibitions on boycotting Israel and energy companies. No incumbent vendor or current contractor is identified in the solicitation documents. Respondents must complete and submit all required exhibits including Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Qualifications Form), and any issued Addendum Acknowledgement Forms; failure to submit these documents will result in bid disqualification. All contract terms are governed by the HHS Uniform Terms and Conditions and HHS Affirmations contained in Exhibit B, which establish binding obligations including intellectual property ownership by HHS, record retention requirements of seven years post-completion, payment in accordance with the Texas Prompt Payment Act, and assumption of liability for damage to government property. Payment will be made monthly upon invoice submission contingent upon HHSC acknowledgment of satisfactory service completion. No specific award value or budget range is disclosed in the solicitation documents provided, allowing bidders to propose their complete project pricing for all required work within the stated scope.