Invitation for Bid for Tractor Equipment, Attachments, and Accessories for Fort McKavett State Historic Site Menard County, Texas

The Texas Historical Commission issued Invitation for Bid (IFB) 808-26-261520 for the procurement of tractor equipment, attachments, and accessories to support operations at Fort McKavett State Historic Site in Menard County, Texas. The solicitation requests bids for five specific items: a John Deere 317 P-tier Compact Tractor Loader or THC-approved equal, a 2024 John Deere PA30B Planetary Drive Auger or equivalent, a 2025 John Deere VR73C Padded Vibratory Roller or equivalent, a John Deere 9-inch Heavy Duty Rock auger bit or equivalent, and a John Deere Heavy Duty 45-inch fork frame set or equivalent, with one unit of each item required. Bidders must provide firm pricing for 90 days from the bid closing date and include all delivery costs to Menard, Texas, with equipment specifications including minimum performance benchmarks for engine power, operating capacity, hydraulic power, torque ratings, and operating weights. Required qualifications include a minimum of five years of experience in similar work, supported by references and comprehensive documentation including signed signature pages, price schedules, conflict of interest disclosures, nondisclosure agreements, certifications, and past performance indicators. The IFB was posted on April 14, 2026, with questions due by April 13, 2026, and a bid submission deadline of April 23, 2026, at 2:00 PM Central Standard Time; award notification is expected on April 24, 2026, with contract commencement on May 1, 2026, and completion required within 30 days of award with a possible 30-day extension by written agreement. Evaluation will be based on best value to the State, considering item price, specification compliance, delivery timeframes, and past performance indicators. Electronic bids must be submitted as a single PDF to responses@thc.texas.gov, and late submissions will not be accepted under any circumstances.

This procurement is not subject to historically underutilized business (HUB) subcontracting requirements because the contract value is under $100,000. No set-aside designations or restrictions limiting the types of organizations that can respond have been identified in the solicitation documents. No incumbent vendors or current contractors are referenced in the available materials. Contractors awarded under this IFB must comply with comprehensive general terms and conditions established by the Texas Historical Commission, including mandatory insurance coverage with minimum limits of $1,000,000 per occurrence for general liability and workers' compensation, employment verification through E-Verify, adherence to the Texas Public Information Act, and various eligibility certifications related to child support compliance, felony convictions, debarment status, and critical infrastructure affirmation. The contract remains governed by Texas law with exclusive venue in Travis County, and all disputes must proceed through negotiation and mediation before contested case proceedings or litigation. While a specific budget range or award value is not explicitly stated in the solicitation documents, the contract value is confirmed to be under $100,000 based on the HUB exemption threshold.