Invitation for Bids for Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

The Texas Historical Commission (THC) is issuing an Invitation for Bids (IFB 808-26-261428) for HVAC system replacement services at Fulton Mansion State Historic Site in Rockport, Texas. The procurement encompasses the replacement of heating, air conditioning, and ventilation systems in the Gift Shop and Multi-Purpose Room, including city permitting, windstorm anchoring certification, and delivery of all materials to the site. Qualified contractors must demonstrate a minimum of five years of experience in similar HVAC work, with preference given to those with completed projects of comparable type, scope, and size. Bidders must submit firm, fixed-price bids with separate line items for the HVAC system, city permitting, windstorm anchoring certification, and delivery costs, and must provide estimated delivery time in calendar days from purchase order issuance as a potential evaluation factor. The project must be completed within 90 days of award, with the contract potentially extendable by written agreement for one year plus two additional one-year options. All bids must be submitted electronically as a single PDF to responses@thc.texas.gov by April 27, 2026, at 2:00 PM Central Standard Time, with the company name and IFB reference number in the subject line. Mandatory pre-proposal site visits are scheduled for April 15 and 22, 2026, with the signed Site Visit Form required for bid consideration; interviews with top candidates may occur April 29-30, 2026, with an expected notice of intent to award on April 30, 2026, and contract start date of May 4, 2026.

There are no specific set-aside designations or restrictions on organization types mentioned in this procurement, and this contract does not require a VetHUB subcontracting plan as it is under $100,000. Bidders must be eligible vendors and must submit proof of insurance, demonstrate past performance through the Vendor Performance Tracking System or reference checks, and provide a list of all subproviders and suppliers with contact information. All bids must include completed exhibits covering a minimum of three to six similar projects, three to six references, conflict of interest disclosures, and various statutory compliance certifications regarding lobbying, public nature of offer, E-Verify eligibility, non-discrimination compliance, cybersecurity training, and boycott prohibitions. The contractor shall furnish the maximum available warranty on all installed materials plus a one-year warranty on labor upon final acceptance by THC. No incumbent vendor or budget range is specified in the available procurement documents. Payment is contingent on THC's acceptance of deliverables and will be withheld if disputes remain unresolved within 30 days, verification of satisfactory work is pending, or required work products are not received, with payments also subject to THC's receipt of appropriated funds from the Texas Legislature.