Monthly Inspection AED's and Maintenance TPWD Austin Complex

The Texas Parks and Wildlife Department (TPWD) issued an Invitation for Bid (IFB) for the establishment of a blanket contract to provide routine monthly inspection, maintenance, and replacement services for seventeen (17) Automated External Defibrillator (AED) units located at the TPWD Headquarters Complex in Austin, Texas, across multiple service locations including Buildings A, B, C, D, the Fitness Center, Promontory Point, and Airport Commerce Park. The contract scope includes monthly inspections conducted Monday through Friday between 9:00 AM and 4:00 PM, with deliverables encompassing visual and functional checks, battery inspections, electrode pad replacements, documentation suitable for compliance verification, and emergency servicing outside regular schedules on a per-trip charge basis. Bidders must submit completed bid forms, a Company Profile (Exhibit A), and Past Projects with Corresponding References (Exhibit B) demonstrating a minimum of three (3) years of experience providing similar services, with pricing submitted as unit prices for monthly inspection services, replacement AED units/batteries/electrode pads on an as-needed basis, and emergency service trips. The evaluation criteria include lowest price, ability and qualifications, delivery/service schedule, and past performance, with award made on an all-or-none basis to the respondent offering the best value to TPWD. The contract is effective upon execution through February 28, 2027, with options to renew for three (3) additional one-year terms based on mutual agreement, funds availability, and vendor performance. The bid submission deadline is 2:00 PM Central Standard Time on March 12, 2026, with responses binding for sixty (60) business days from the bid due date, and bidders are encouraged to conduct pre-bid site inspections by contacting Phillip Torres at 512-373-2297.

The solicitation document does not indicate any specific set-aside designations or restrictions limiting responses to particular categories of organizations, nor does it reference any incumbent vendors or current contractors. Contractors must obtain and maintain specified insurance coverage, including workers' compensation (if applicable), commercial general liability with $500,000 each-occurrence limits, and automobile liability with $500,000 combined single limits, with TPWD named as additional insured; a Certificate of Insurance must be provided within ten (10) days of award. The contract requires compliance with NFPA 101 standards, manufacturer guidelines, and all applicable federal, state, and local regulations, with contractors designated as solely responsible for equipment safety, site cleanup, debris removal, and all costs associated with contract performance. Invoices should be submitted to TPWD Accounts Payable with all required documentation, with payment expected within thirty (30) days of receipt of properly prepared invoices, and all shipping costs are FOB destination and must be included in unit prices. No specific award values or budget ranges are listed in the procurement documentation.