Purchase of Bulk Sand for the TxDOT Tyler District.

The Texas Department of Transportation (TxDOT) Tyler District is issuing an emergency Invitation for Bid (Solicitation No. 601310000100529) for the procurement of manufactured concrete sand compliant with Item 421 of the TxDOT 2004 Specifications for the Construction of Highways, Streets, and Bridges. The solicitation requires delivery of 1,700 total tons of sand to seven maintenance warehouses throughout the Tyler District, with specific quantities allocated as follows: Palestine (400 tons), Jacksonville (200 tons), Rusk (200 tons), Athens (100 tons), Henderson (200 tons), Mineola (200 tons), and South Tyler (400 tons). Respondents must submit unit price quotations for the sand as well as separate pricing for freight services and fuel surcharge fees on the designated solicitation form, with all deliveries on an F.O.B. destination basis, meaning vendors are responsible for freight charges included in the quoted prices. Responses must be submitted by February 18, 2026, at 3:00 PM Central Time via email in PDF or Excel format to Amanda.Davenport@txdot.gov, with contract award tentatively scheduled for February 19, 2026. All bids must include a signed Invitation for Bid, Texas Family Code Schedule, and any applicable addenda; failure to provide required documentation will result in non-responsive status. TxDOT will monitor vendor performance regularly, and unsatisfactory performance—including failure to deliver any portion of the work—may result in contract termination.

The solicitation is open to all qualified vendors, with Texas bidder preferences and other statutory preferences available under 34 TAC Rule 20.306. No minimum or maximum purchase guarantee is made, and actual orders will be based on TxDOT's operational needs, which may result in variable contract values depending on final quantities ordered. The solicitation document does not specify an incumbent vendor or existing contractor, indicating this is a new procurement for emergency sand supplies. TxDOT offers an Early Payment Program that provides prioritized invoice processing and payments prior to the 30th day after receipt of correct invoices for vendors offering cash discounts, which may provide additional financial incentives for qualified respondents. The solicitation is posted on the Electronic State Business Daily (ESBD), and all respondents are responsible for monitoring the posting for any updates or addenda prior to submission.