Continuing Education Tracking System

The Texas Board of Occupational Therapy Examiners (TBOTE) issued a Request for Offers (RFO) on April 16, 2026, for the development and implementation of a Continuing Education (CE) Tracking System to serve approximately 13,600 occupational therapists, 7,220 occupational therapy assistants, CE providers, and agency staff licensed in Texas. The system must be delivered at zero cost to the Board while providing free access to licensees and agency staff, with transparent pricing for CE provider fees. Key deliverables and functionalities include licensee data entry and tracking, CE provider reporting capabilities, automated CE hour and category calculations, compliance reporting, customizable reporting options, CE audit capabilities, secure data storage and transfer compliant with Texas state security policies, data retention for at least 60 months, and technical support via phone, email, and online chat. The vendor must comply with Texas Occupations Code Title 3, Subtitle A, Chapter 112, the Americans with Disabilities Act, Texas accessibility standards, and assume sole responsibility for data security, backup and recovery processes, and E-Verify employment verification. Proposals will be evaluated on a best value standard using weighted criteria: Project Approach Narrative (50%), Experience and Qualifications (35%), and Past Performance (15%), with required submissions including a detailed implementation plan, explanation of funding sources, and documentation of vendor experience administering CE tracking systems. The deadline for written questions is April 30, 2026, official responses to questions are due by May 18, 2026, and proposals must be submitted electronically via email by June 22, 2026, with services commencing September 1, 2026.

The RFO does not specify set-aside designations or restrictions limiting eligible respondents to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. The contract term runs from September 1, 2026, through August 31, 2028, with optional renewal terms extending through August 31, 2030. Vendors must demonstrate financial responsibility, maintain Professional Liability insurance with a minimum of $1,000,000 per occurrence and Cyber Liability insurance with minimums of $1,000,000 per occurrence and $2,000,000 aggregate, and comply with all applicable state and federal requirements and non-discrimination provisions. No specific award value or budget range is listed in the documentation, though the zero-cost structure to the Board indicates the vendor must secure alternative funding sources, which must be fully disclosed in the proposal.