Wheel Load Scales (Proprietary)

The Texas Comptroller of Public Accounts Statewide Procurement Division issued Invitation for Bid (IFB) No. 304T-26-405-26R0002338 on behalf of the Texas Department of Public Safety for the procurement of 80 units of Haenni Wheel Load Scale Model WL 101 equipment, classified as proprietary items under NIGP Class 780-84. The scales are used to measure wheel and axle loads of vehicles with pneumatic tires and must meet strict technical specifications including a 20,000-pound weighing capacity, 35-pound total physical weight, 26-inch by 15-inch active weighing surface, and conformance to National Institute of Standards and Technology Handbook 44 requirements. All equipment must be new, unused, and in first-class condition, with delivery required to the Department of Public Safety Headquarters at 5805 N. Lamar Boulevard, Austin, Texas 78752, within 95 days after receipt of order. Bidders must submit pricing in US dollars on the mandatory price sheet on a unit basis with pricing remaining firm for 120 days after the response due date and including delivery on a FOB Destination basis. The response deadline was February 17, 2026, at 1:30 p.m. Central Time, with questions due by February 6, 2026. The initial contract term commences upon the effective date of the Notice of Award and automatically expires on August 31, 2026, or upon delivery and final acceptance, whichever occurs first. Evaluation will be based on responsiveness, risk of non-performance, best value to the state, and vendor performance history, with the Comptroller retaining the right to reject all responses at its discretion.

Bidders must comply with comprehensive certification and compliance requirements outlined in Attachments A through E (Revision #1), including representations regarding antitrust compliance, equal employment opportunity, human trafficking prohibition, child support obligations, franchise tax status, debarment verification, and disclosure of artificial intelligence systems to be used in contract performance. Texas-based bidders and respondents meeting specific preferences such as service-disabled veteran ownership, recycled materials usage, or energy efficiency may qualify for reciprocal preference considerations. Bidders must maintain minimum insurance requirements including commercial general liability coverage of $1,000,000 per occurrence and automobile liability coverage of $500,000 combined single limit from insurers with an AM Best Financial Strength Rating of "A-" or better, and must provide warranty coverage of at least 12 months from customer acceptance or the manufacturer's standard warranty period, whichever is longer. Respondents must also designate authorized warranty service providers and acknowledge receipt of all addenda, with failure to submit signed acknowledgments potentially resulting in disqualification. No specific award value or budget range is disclosed in the solicitation documents; pricing will be evaluated competitively based on the bids submitted for the 80-unit procurement.