RFP 2026-009 Comprehensive Energy Consultant and Management Services

The City of Pflugerville, Texas, is issuing Request for Proposals 2026-009 to procure Comprehensive Energy Consulting and Management Services from qualified vendors. The scope of services encompasses energy consumption analysis for electricity, natural gas, and refined products; strategic energy management planning; procurement assistance; demand response and energy efficiency recommendations; bill auditing with spreadsheet reconciliation; and market research. Vendors must demonstrate proven experience with public entities in natural gas and electricity procurement, technical expertise in energy management, key personnel with energy market experience, and verifiable references from similar-sized projects with other public entities. The evaluation criteria weight the breadth of services offered at 20 percent, proven experience and financial stability at 30 percent, depth of response at 20 percent, and price at 30 percent. Proposals must be submitted electronically through the Texas Bid System by May 13, 2026, at 2:00 p.m., with opening scheduled for 2:01 p.m. the same date via virtual Microsoft Teams meeting. The contract will be awarded for an initial two-year term with three optional one-year renewal periods, with final selection anticipated by June 12, 2026, subject to City Council approval if the contract exceeds $100,000. Vendors must provide detailed cost proposals with pricing structured by service type, including hourly rates for consulting services, per-bill pricing for data management and bill auditing, and per-meter or per-bill pricing for revenue-sharing components, with all proposals valid for 120 days following submission.

The RFP does not specify set-aside designations or restrictions limiting response eligibility to particular enterprise categories. No incumbent vendors or current contractors are identified in the procurement documents. The contract value threshold indicating City Council approval requirement is noted at $100,000, suggesting the anticipated award may exceed this amount, though a specific budget range or maximum contract value is not explicitly stated. Vendors must comply with all City of Pflugerville General Terms and Conditions, carry specified insurance coverage, and complete required forms including conflict of interest questionnaires, debarment certifications, and non-collusion affidavits. The City reserves the right to reject any or all proposals, request additional information, conduct vendor presentations and interviews, and waive minor deviations from specifications.