ITB 26-19689-YB Granular Road Maintenance Salt

The City of Lubbock, Texas is requesting bids for granular road maintenance salt (approximately 1,000 tons of rock salt for snow and ice control) under ITB 26-19689-YB, with bids due June 10, 2026 at 3:00 p.m. The City considers HUB (Historically Underutilized Business) goals in award decisions.

Rock salt must meet ASTM D632 standards with a minimum of 95 percent sodium chloride, specified gradation, maximum 3 percent moisture content, and free-flowing usable condition. Delivery to the City of Lubbock Street Maintenance Department (502 North Interstate 27, Lubbock, TX 79403) must occur within 48 hours of purchase order placement and be completed within five business days.

The contract term is one year with four optional one-year automatic renewal extensions, unless either party provides 90 days' written notice of termination. Pricing must remain firm for a minimum of 60 days from bid opening. After the initial six-month price guarantee, rates may be adjusted based on Consumer Price Index or Product Price Index changes, with contractors required to provide quarterly documentation to justify adjustments. Delivery is F.O.B. with all delivery and packaging costs included; tax is excluded as the City is tax-exempt. The City does not guarantee minimum purchase volume and reserves the right to terminate with 30 days' written notice or immediately if vendors fail to meet delivery timelines.

Contractors must maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, automobile liability insurance of $1 million combined single limit, and workers' compensation insurance at statutory limits with $1 million per occurrence employer's liability coverage; the City must be named as additional insured on a primary and non-contributory basis. The City reserves the right to award to the lowest responsible bidder or the bidder offering best value considering price, quality, reputation, and delivery capability. Bids may be submitted electronically through the Bonfire portal or delivered in hard copy to the Director of Purchasing and Contract Management. No pre-bid meeting is scheduled.