Liquid Polymer for Sludge Handling for SEWRP

The City of Lubbock, Texas is issuing Invitation to Bid (ITB) 26-19332-YB for the procurement of liquid polymer used for sludge handling at the Southeast Water Reclamation Plant (SEWRP). The polymer is specifically required for dewatering sludge in Rotary Drum Thickeners and Centrifuges, with anticipated annual consumption of approximately one tanker load every 20 to 30 days. Bidders must be manufacturers of liquid polymer and must submit comprehensive certificates of analysis specifying gravity, cationicity, active polyacrylamide content, density, and freezing point, along with Material Safety Data Sheets. The contract term is one year with two optional one-year extensions, automatically renewing unless either party provides 90-day written notice of termination. Successful vendors must deliver product within two weeks of order placement and provide technical support including quarterly site visits and one-business-day telephone response times for performance issues. Bids are due January 28, 2026, at 3:00 PM CST through the Bonfire portal, with electronic submission recommended with 24-hour advance allowance. Evaluation criteria include lowest responsible bidder or best value considerations, encompassing product performance, cost-effectiveness, reference checks, and sludge separation and dryness results from testing.

Pricing must be quoted as FOB Southeast Water Reclamation Plant, Lubbock, Texas, and shall remain firm for three years from contract execution, with price adjustments permitted only with written consent from both parties and documented evidence of actual cost changes via Consumer Price Index, Product Price Index, or vendor-provided material and labor documentation. The City of Lubbock is exempt from federal excise, state sales, and transportation taxes, which must not be included in bids. All successful bidders must carry Commercial General Liability insurance of $1 million occurrence/$2 million aggregate, Automobile Liability of $1 million per occurrence, and Workers Compensation with Employer Liability of $1 million, with the City named as additional insured. No set-asides or disadvantaged enterprise restrictions are specified in the procurement documents, and no incumbent vendors or budget ranges are identified. The City reserves the right to reject any or all bids and to award based on lowest responsible bidder or best value considerations, with no guaranteed minimum purchase volume specified as actual usage may vary from estimated quantities.