Northview Cemetery Landscaping/Grounds Maintenance

The City of Dublin, Georgia is issuing a Request for Proposals (RFP) for landscaping and grounds maintenance services at Northview Cemetery. The procurement seeks qualified contractors to provide comprehensive grounds maintenance including mowing, trimming, edging, debris removal, and chemical treatments such as fire ant control and herbicide applications, with an estimated 20 service applications annually. Proposers must submit unit pricing for base grounds maintenance services as well as optional supplemental services including fire ant control, herbicide treatments, and growth regulator treatments, with all pricing to remain firm for 120 calendar days from the proposal deadline. Required qualifications include adequate staffing, appropriate insurance coverage, and relevant experience in cemetery or similar grounds maintenance operations. The evaluation criteria encompass experience and personnel (25%), price proposal and fee schedule (20%), conformity to specifications (20%), adequate staffing (20%), and safety and insurance (15%). Proposals must be submitted by May 12, 2026, at 2:00 PM to the City of Dublin Office of Purchasing at 702 E. Madison Street, Dublin, Georgia 31021, with one original and three copies required in a sealed envelope. The proposal opening will occur on the same date at 2:00 PM, and firm selection is scheduled for May 21, 2026.

The initial contract term is one year with the option for the City to renew for up to four additional one-year terms, resulting in a potential five-year maximum contract period, contingent upon satisfactory performance, continued need for services, and availability of appropriated funds. All pricing must be fully burdened and include labor, materials, supplies, equipment, vehicles, fuel, overhead, profit, insurance, licensing, permitting, and disposal costs. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence with $2,000,000 aggregate, Workers' Compensation with statutory coverage, Commercial Automobile Liability of $1,000,000 combined single limit, and Umbrella/Excess Liability of $1,000,000. The RFP does not specify any set-aside designations or restrictions on respondent type, nor does it identify any incumbent vendors or current contractors. No specific budget range or contract award value is guaranteed; the City of Dublin reserves the right to reject any or all proposals and bears no responsibility for costs incurred in proposal preparation.