North POD Transformer Oil Pump Station

The City of Rocky Mount, located in North Carolina, is seeking proposals for a comprehensive transformer oil pump station replacement project at 810 Greyson Rd. The procurement involves complete removal and replacement of the existing North Pod pump system, including associated valves, flow gauge, oil handling, and full commissioning activities. Vendors must provide a lump sum price covering all labor, materials, equipment, transportation, and supervision, with a detailed breakdown of costs and lead times. The project requires extensive technical capabilities, including factory testing, oil handling, transformer processing with a 12-hour vacuum pull, Doble winding testing, and post-energization system testing. Key evaluation criteria include lowest responsible and responsive bidder status, considering quality, performance, and project completion time. Critical procurement dates include a mandatory pre-bid site visit on January 14, 2026, at 11:00 AM Eastern Time, with written questions due by January 20, 2026, and final proposal submissions required on January 29, 2026, at 3:00 PM Eastern Time. Vendors must demonstrate prior experience with similar projects and provide three professional references.

The procurement encourages minority business participation with a ten percent goal, requiring documentation of good faith efforts if the goal is not met. Local bidders may receive preferential treatment, with the ability to match the lowest non-local bidder's price if within five percent or $25,000, whichever is less. Contractors are responsible for their own travel, lodging, and living expenses, while the City will handle electrical switching and isolation procedures. Liquidated damages of $500 per calendar day will be applied for unexcused project delays. Test reports must be submitted within ten business days of project completion. While specific budget ranges are not explicitly stated, the comprehensive nature of the project suggests a significant capital investment. The contractor must supply two tankers for oil handling and comply with all manufacturer specifications during equipment procurement and installation. Successful vendors will need to demonstrate technical expertise in transformer maintenance, oil processing, and electrical infrastructure management.