Nonpoint Source Program Data Management System

The Wyoming Department of Environmental Quality, through the Department of Administration and Information General Services Division Procurement Section, is issuing RFI 0035-N for a Nonpoint Source Program Data Management System, with RFI responses due October 7, 2026 at 2:00 p.m. MST. This is a preliminary information-gathering step that may lead to a subsequent RFP and contract award.

The scope centers on a centralized data management system to consolidate grant and project management data currently dispersed across Google Drive, SharePoint, and WDEQ servers. Required capabilities include a searchable database repository, multi-user access with role-based permissions for internal DEQ staff and external grant subrecipients, financial tracking and invoicing at grant and project levels, and automated notification features for invoice and report submissions. Vendors must demonstrate experience developing database and tracking systems, with familiarity with nonpoint source management programs and the EPA's Grant Reporting and Tracking System (GRTS) considered advantageous. WDEQ manages approximately $1 million annually in EPA-allocated Clean Water Act Section 319 and 604(b)/205(j) grants distributed to subrecipients managing up to seven active five-year and two-year grants and 30 to 40 active projects at any given time.

Responses must include vendor general information, legal-structure documentation, a Wyoming Secretary of State certificate of good standing or proof of authorization to conduct business in Wyoming, and current proof that annual filings and corporate taxes are up-to-date. All responses must be submitted through the Public Purchase online bidding system; submissions not completely uploaded by the 2:00 p.m. MST deadline will be locked and deemed non-responsive.

Questions are due September 8, 2026 at 2:00 p.m. MST, with answers returned by September 22, 2026 at 2:00 p.m. MST.