Non-IT RFP Agency Services Sourcing Event Template

The North Carolina Department of Agriculture and Consumer Services (NCDA&CS) has issued a Request for Proposal (RFP) for Carbon Source Material (CSM) procurement and delivery services, specifically targeting Wake County. The procurement seeks a vendor capable of providing comprehensive logistical support including personnel, trucks, drivers, and equipment to manage the sourcing and delivery of carbon source materials such as wood mulch, sawdust, shavings, chips, or reduced vegetative storm debris to production farms impacted by natural disasters. The contract requires the selected vendor to provide a minimum of twenty-five 100-cubic-yard walking-floor trailers with trucks and drivers within 72 hours of request. The RFP was posted on February 13, 2025, with proposals due by February 28, 2025, at 2:00 PM ET. Contract evaluation will be based on four key criteria: vendor experience and past performance, technical approach, pricing, and project organization. The initial contract term is three years with options for two additional one-year renewals.

The state encourages participation from Historically Underutilized Businesses (HUB) with a stated goal of 10% utilization. Vendors must be registered in North Carolina's Electronic Vendor Portal (eVP) system to be eligible for consideration. The pricing structure includes four distinct line items: 200,000 cubic yards of carbon material purchase at a maximum rate of $18.50 per cubic yard, along with tiered hauling rates for different distance ranges including 100,000 cubic yards for distances up to 30 miles, 75,000 cubic yards for distances between 31-60 miles, and 25,000 cubic yards for distances between 61-90 miles. While specific budget ranges are not explicitly stated, the total potential volume of materials suggests a significant procurement opportunity. The RFP does not indicate the presence of any incumbent vendors, and no specific technology integration requirements were mentioned in the provided documentation.