Non-IT IFB or RFQ Agency Services Sourcing Event Template

The North Carolina Department of Health and Human Services, Division of State Operated Healthcare Facilities is requesting bids for complete removal, replacement, and installation of a condensing system for a Kolpak Commercial Walk-In Freezer Model EL26-099-DDAE at Longleaf Neuro-Medical Treatment Center in Wilson under IFB 3D-271005, with bids due August 7, 2026 at 1:00 PM ET. The awardee must hold North Carolina refrigeration contractor licensing, a capability filter.

The scope includes demolition and removal of the existing condensing unit and compressor; installation of a Trenton 5.5 HP condensing unit (TRETEZA055L8HT3DF) and Trenton pre-assembly evaporator (TPLP107MAS1DR2); replacement of all copper piping and fittings; refrigerant recharge with R448A (estimated 25 pounds); system testing and commissioning; and final cleanup. Work must occur during normal business hours (Monday–Friday, 7:00 AM to 3:30 PM) unless otherwise agreed. Pricing must be submitted as a turnkey lump-sum project including engineering, management, equipment, labor, permits, environmental fees, and all equipment rentals, with separate line items for the condensing unit, evaporator, copper piping and fittings, refrigerant, miscellaneous hardware and supplies, and labor and rental equipment.

The vendor must provide a one-year warranty on both parts and labor and comply with OSHA safety regulations, local building codes, and food safety standards. All bids must include proof of North Carolina Secretary of State registration within ten business days of award notification. The contract term extends from execution through completion of work. A non-mandatory site visit is scheduled for July 30, 2026 at 11:00 AM at 4761 Ward Boulevard, Wilson. Questions are due July 31, 2026 at 3:00 PM. Bids are due via the Ariba Sourcing Tool with virtual bid opening at the same date and time. The state reserves the right to make separate awards to different vendors, reject any or all bids, waive minor informalities, and negotiate for Best and Final Offer.