Non-Digital Food and Gas Cards for Patrick Henry Community College

The Virginia Community College Shared Services Center is soliciting bids on behalf of Patrick Henry Community College to furnish and deliver non-digital prepaid gift cards, with sealed bids due September 15, 2026 at 2:00 PM through eVA and questions due September 4, 2026 at 2:00 PM. This solicitation is set-aside with award priority for Virginia Department of Small Business and Supplier Diversity (DSBSD)-certified micro and small businesses, including women-owned and minority-owned businesses holding DSBSD certification as of the bid due date.

The scope requires $25 non-digital gas cards (Exxon/Shell) and $50 non-digital food cards (Food Lion preferred, Kroger acceptable), pre-loaded and activated with activation fees paid by the vendor and balances immediately available for use. An immediate delivery of 300 units of each card type is anticipated by October 2, 2026 to Patrick Henry Community College, 645 Patriot Avenue, Martinsville, Virginia. The contractor must fulfill additional purchases on an as-needed basis throughout the contract period and provide at least 48 hours' advance delivery notification for deliveries during normal business hours (Monday–Friday, 9:00 AM to 3:00 PM). All transportation and delivery costs must be included in unit pricing and delivered F.O.B. to the site.

The contract term is one year with zero renewal options and carries a maximum cumulative spend cap of $100,000 with no guaranteed minimum purchase quantity. Award will be made to the lowest responsive and responsible bidder based on net prices. Bidders must be registered in eVA and comply with Commonwealth of Virginia requirements, including workers' compensation insurance, employer's liability coverage of $100,000, and commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate. Each purchase order is subject to eVA transaction fees of 1% capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. Bids remain valid for 30 days. Contact is Shannon Jimenez, Lead Buyer Specialist, at 540-591-4000 or sjimenez@ssc.vccs.edu.