Non-Destructive Testing Methods for South Dakota Structural Inspection

Closed State & local contract opportunity Posted

Solicitation number
26RFP-SD2025-06
State
South Dakota
Responses due

Opportunity facts

Jurisdiction

Opportunity details come from postingboard.esmsolutions.com. Updated .

About this opportunity

The South Dakota Department of Transportation (SDDOT) is issuing a Request for Proposal (RFP SD2025-06) for research services focused on non-destructive testing (NDT) methods applicable to structural inspection within the state's transportation network. This procurement seeks comprehensive research to evaluate NDT technologies for two primary applications: detecting voids adjacent to buried structures and identifying bridge deck delamination. Eligible respondents include colleges, universities, research institutes, consultants, and other entities with demonstrated expertise in structural inspection and NDT methodologies. Key deliverables include a literature review of NDT technologies, a survey of State Highway agencies regarding their NDT implementations, interviews with SDDOT personnel, and development of recommendations and implementation guidance documents. The project encompasses nine tasks, with evaluation criteria including general compliance, problem statement and background analysis, research plan quality, products and implementation strategy, staffing and facilities adequacy, quality and data management plans, SDDOT involvement level, budget reasonableness, and past performance. Proposals must be submitted in PDF format via email to andy.vandel@state.sd.us and margo.mcdowell@state.sd.us by 5:00 PM CDT on Thursday, March 19, 2026. The anticipated project start date is July 1, 2026, with a 15-month project duration, and all proposals must remain valid for a minimum of 120 days following the submission deadline.

No set-aside designations or restrictions on organization types are specified in the RFP documentation provided. All submitted proposals become the property of SDDOT, with winning proposals (minus proprietary information) and corresponding contracts required to be posted on South Dakota's Transparency Website. Respondents must certify compliance with South Dakota Executive Order 2023-02 regarding foreign ownership and provide certifications regarding boycott of Israel if applicable. All deliverables, including reports, technical memoranda, presentations, software, databases, and web-based products, must comply with Section 508 of the Rehabilitation Act of 1973 and Web Content Accessibility Guidelines (WCAG) Version 2.1, Level AA. The total available funding for this research project is $75,000, with payment structured upon completion of key deliverables: 40 percent upon completion of the technical memorandum of initial findings, 30 percent upon completion of the technical memorandum of recommendations, and the final 30 percent upon completion of all remaining tasks. SDDOT reserves the right to reject any proposals and may negotiate with selected proposers to address weaknesses prior to contract award, with overall project management oversight provided by Margo McDowell at margo.mcdowell@state.sd.us.

Opportunity text

Problem Description: Structures are a critical component of the transportation network. As they age, deteriorate, and approach or exceed their operational capacities, effective condition assessment becomes increasingly vital. Inspections play a central role in identifying rehabilitation needs, monitoring deterioration, and ensuring safety and long-term performance. Over the past several decades, nondestructive testing (NDT) technologies have emerged as alternative tools for structural inspection. These methods may offer safer and more efficient alternatives for assessing structural integrity, possibly reducing the time required to detect, analyze, and diagnose a wide range of concerns. While NDT technologies have numerous applications for structural inspections, SDDOT has identified two primary areas where these technologies could offer the greatest benefit during inspections.
The first area is the detection of voids adjacent to buried structures. These voids typically form due to soil erosion, settlement, and water movement through the backfill material surrounding the structure. If left unchecked, they can migrate upward into the roadway base course and surfacing, creating the potential for catastrophic traffic incidents such as sinkhole formation or wheel punch-through. Currently, there is no reliable inspection methods available to quantify the void volume or determine the extent of upward migration toward the roadway surface. Furthermore, many small structures on the SDDOT system are not routinely inspected, meaning voids often go undetected until problems arise. A network-level inspection tool could help identify these issues early and prevent potentially devastating incidents.
The second area is the detection of deck delamination. Traditionally, SDDOT bridge inspectors have supplemented visual inspections with manual techniques such as chain dragging and hammer sounding. While these methods are often considered the "gold standard" for accuracy, chain dragging can be subjective, especially for less experienced inspectors. In high-traffic areas, it can be difficult to distinguish subtle differences in sound, and inspectors are exposed to hazardous traffic conditions for extended periods.
SDDOT is interested in exploring additional NDT applications for structural inspection as well; however, the previously discussed concerns remain the highest priority. There may be the potential for a single NDT technology to address multiple inspection challenges. This could improve efficiency and reduce costs. For all applications presented, SDDOT seeks guidance on selecting NDT methods that can assess structural conditions both on a network-wide basis and for individual projects. These methods should complement traditional inspections and provide engineers with better data for short and long-term planning. Although substantial research exists on individual NDT techniques, uncertainties remain regarding their defect-detection capabilities and the reliability of collected data. These challenges complicate adoption decisions and lead to variability in how agencies apply NDT in the field. This study aims to clarify how, when, and where State DOTs employ NDT methods for highway structure inspection. The objective is to understand current practices, available technologies, identify gaps, and determine which NDT technologies will provide the greatest benefit to the agency's inspection program.
Proposal Deadline: Proposals are due to the SDDOT by 5:00 pm CDT on Thursday, March 19, 2026. This deadline is firm. Extensions will not be granted.
Proposals must be submitted as an e-mail attachment in Portable Document Format (PDF) not exceeding 14MB. The email must be addressed to andy.vandel@state.sd.us and margo.mcdowell@state.sd.us. Proposers should send the e-mail using "Delivery Receipt" and "Read Receipt" options to verify successful delivery.
Proposal Guidelines: Proposals must fulfill the requirements listed in the document entitled RESEARCH PROPOSAL PREPARATION, SUBMISSION, AND EVALUATION and dated October 23, 2025.
Proposal Evaluation: Proposals will be evaluated by a technical panel knowledgeable in the problem area. Selection will be made in consideration of criteria listed in RESEARCH PROPOSAL PREPARATION, SUBMISSION, AND EVALUATION.
Project Management: Margo McDowell is responsible for the management of this project and can be reached at margo.mcdowell@state.sd.us to answer inquiries.

Files

File Type Posted
Research, Preparation, Submission Document.pdf PDF
RFP Document.pdf PDF

On GovTribe

Work this opportunity

  • Track it in your pipeline
  • Similar opportunities
  • Ask GovTribe AI about this opportunity