Nightsticks, flashlight/floodlight, purchase and delivery of

Palm Beach County, Florida, through its Board of County Commissioners Purchasing Department, issued a Request for Quotation (RFQ #062918-330/ZG) for the purchase and delivery of 450 nightsticks with integrated flashlight and floodlight functionality for Palm Beach County Fire Rescue. The specified equipment is the BAYCO PRODUCTS, INC. Model #XPP-5566RX or an approved equal, which must meet rigorous technical requirements including dual flashlight and floodlight capability, intrinsic safety certification, minimum 50,000 hours LED life, minimum 20 lumen survival mode, eight user-selectable brightness settings, operation on three AA batteries, compliance with NFPA 1971-8.6 (2013) standards, dual body switches, glass-filled nylon polymer housing, stainless steel pocket clip, battery charge indicator, dustproof and waterproof design, impact and chemical resistance, and high-efficiency flashlight beam. Quotations were due on July 24, 2018, at 4:00 p.m. Eastern Time, with responses accepted via fax or email. Delivery was required to Palm Beach County Fire Rescue at 405 Pike Road, West Palm Beach, Florida 33411, with FOB point designated as destination. Pricing must be submitted as a single, fixed unit price per item with no escalation clauses, and prices shall remain firm for 90 days from the opening date and for the initial contract term. The County reserved the right to purchase additional quantities within 12 months of award at the offered prices under the same terms and conditions. Award was to be made on an all-or-none, total offer basis to the lowest responsive and responsible quoter.

A local preference ordinance applied to this procurement, providing a 5% preference to quoters with a permanent place of business in Palm Beach County or the Glades, contingent upon submission of a valid Business Tax Receipt and completed Certification of Business Location. No specific set-asides for disadvantaged enterprises were identified in the solicitation materials. The solicitation designated no incumbent vendors or current contractors, indicating this may be a new procurement or replacement of existing equipment. All equipment delivered must include factory/manufacturer warranty covering defects in materials and workmanship, effective upon delivery and acceptance by the County, with repair or replacement at no cost to the County during the warranty period. No specific budget range or award value was disclosed in the available solicitation documents.