NIA1 for RFP 18*1403 - Statewide Digital Imaging

The State of Michigan Department of Technology, Management, & Budget issued Request for Proposal (RFP) 171 180000001403 for Statewide Imaging and Microfilm Services through the SIGMA VSS platform on February 23, 2018, with a proposal submission deadline of March 16, 2018. This procurement solicits a contractor to provide comprehensive statewide digital imaging services to support Michigan's government operations. The contract term spans five years with the option for up to two additional one-year renewal periods. Evaluation criteria encompassed Product Quality (30 points), Service Capabilities (30 points), Delivery Capabilities (25 points), and a Vendor Question Worksheet (15 points), for a total possible technical score of 100 points. The successful bidder was required to demonstrate exceptional capabilities across all technical evaluation categories, achieving a perfect score to secure the award.

Graphic Sciences, Inc., based in Madison Heights, Michigan, was selected as the sole bidder and awarded the contract for a total amount of $45,000,000.00, contingent upon State Administrative Board approval. The pricing proposal totaled $43,562,157.20 for the five-year base term, with annual costs varying from $2,904,143.52 in 2018 to $8,712,431.44 in years 2019-2022, and $5,808,287.92 in 2023. Through post-award negotiations, the state achieved additional annual savings of $110,609.29, resulting in cumulative contract savings of $553,046.44 over the entire five-year period. The award did not utilize any set-aside designations, and the selected vendor was not identified as a Service-Disabled Veteran Owned Business. Unsuccessful bidders were offered debriefing sessions upon request with Solicitation Manager Brian Fairbrother to review their proposal evaluation results.