NIA1 for RFP 18*1403 - Statewide Digital Imaging

The Michigan Department of Technology, Management & Budget issued Request for Proposal (RFP) 18*1403 for Statewide Digital Imaging and Microfilm Services, seeking comprehensive imaging solutions across state agencies. The procurement was posted on SIGMA VSS on February 23, 2018, with proposals due on March 16, 2018, and a final submission deadline of April 19, 2018. The RFP sought a vendor capable of providing statewide imaging services with robust technical capabilities, including product quality assessment, service delivery, and comprehensive vendor qualifications. Evaluation criteria encompassed multiple dimensions, with potential bidders required to demonstrate excellence across technical performance metrics, service capabilities, and competitive pricing structures. Graphic Sciences, Inc. emerged as the sole bidder and achieved a perfect technical score of 100/100, meeting all specified requirements across evaluation categories including product quality, service capabilities, delivery performance, and vendor questionnaire responses.

The contract represents a five-year agreement with potential for two additional one-year renewal options, structured with a total recommended award value of $45,000,000 to Graphic Sciences, Inc., pending State Administrative Board approval. The vendor's initial price proposal totaled $43,562,157.20 for the five-year term, with annual costs ranging from $2.9 million to $8.7 million. Through strategic negotiations, the state secured cost savings of $110,609.29 annually, translating to total savings of $553,046.44 over the contract's duration. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly noted in the available documentation. The procurement appears to be a comprehensive statewide initiative focused on digital imaging and microfilm services, with the selected vendor expected to provide integrated technological solutions across Michigan's government agencies. The award recommendation was predicated on Graphic Sciences providing the optimal combination of technical capabilities and competitive pricing.