Newtowne Court 2026 Vent Cleaning

The Cambridge Housing Authority is issuing an Invitation to Bid (IFB) for vent cleaning services at Newtowne Court, a 268-unit residential property located at 131 Washington Street in Cambridge, Massachusetts. The scope of work encompasses complete source-removal cleaning of HVAC and exhaust systems, including air handling units, supply and return ductwork, bathroom exhaust systems, and dryer exhaust systems. The primary objective is to address air quality and air flow concerns throughout the facility. Bid documents became available on January 15, 2026, at 10:00 AM via www.procore.com, with a mandatory site visit scheduled for January 23, 2026, at 10:00 AM. Bidders must submit written questions by January 23, 2026, at 2:00 PM to 2025ntcventcleaning@cambridge-housing.org, with electronic bids due via www.procore.com no later than January 29, 2026, at 2:00 PM. Qualified vendors must be DCAMM certified in the applicable category and demonstrate a minimum of five years in business as a corporation or company. Award will be based on the lowest responsive and responsible bid price, with the time of acceptance for bids set at 30 days from the bid opening date, contingent upon approval by the Cambridge Housing Authority's Board of Commissioners.

All bidders must submit a bid deposit equal to five percent (5%) of the not-to-exceed contract value of $160,000.00, payable to the Cambridge Housing Authority in the form of a certified check, bid bond, or treasurer's or cashier's check. The successful bidder must furnish Performance and Payment Bonds equal to 100% of the contract value. This procurement is subject to Massachusetts General Law Chapter 149 and Davis Bacon Wage Determination rates, requiring compliance with prevailing wage requirements and all applicable state laws and municipal ordinances. No specific set-aside designations for disadvantaged enterprises are mentioned in the available documentation. The Cambridge Housing Authority reserves the right to reject any or all bids if fewer than three bids are received and may cancel the contract if adequate funds are not appropriated. The not-to-exceed contract value is $160,000.00.