New tires for city owned vehicles

Closed State & local contract opportunity

Solicitation number
2022-ITB-028
State
Pennsylvania
Responses due

Opportunity facts

Jurisdiction
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Scranton, located in Lackawanna County, Pennsylvania, is seeking sealed bids for new tires for city-owned vehicles across multiple departments, including Police, Fire, Public Works, and ATV units. The Invitation to Bid (ITB) #2022-ITB-028 covers tire procurement for the period of January 1, 2023, through December 31, 2023, with a comprehensive specification list detailing over 50 line items for various tire sizes and types across different vehicle classes. Bids must be submitted electronically via the city's e-Procurement Portal by September 16, 2022, at 1:00 pm, with a preceding deadline for questions on September 9, 2022. Each bidder is required to submit a $500 cashier's check, certified check, or bid bond, and the successful bidder must provide a $1,000 surety bond within ten days of award notification. The evaluation criteria focus on selecting the lowest, most responsible bidder, with the city reserving the right to reject any or all bids, and requiring bidders to quote prices for all items, provide 24/7 roadside service, and ensure tires meet or exceed specified grades and ratings.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with affirmative action requirements, provide non-segregated facilities certifications, submit non-collusion affidavits, and include necessary disclosure forms. While no incumbent vendors are mentioned, the bid emphasizes that pricing will remain firm for the first 90 calendar days after award, with potential for future price adjustments through written notification. The contract value is not explicitly stated, but the requirement for a $1,000 surety bond suggests a modest procurement scale. Potential bidders must register on the city's e-Procurement Portal and "Follow" the project to receive automatic addenda notifications and be able to submit a response. Technical support is available through OpenGov's software administrator via real-time chat or email if bidders encounter difficulties with the electronic submission process.

Opportunity text

Separate sealed bids will be received online by the Office of the City Controller for the City of Scranton ("City") via the City's e-Procurement Portal until Friday, September 16, 2022 at 1:00 pm at which time they will be read aloud in City Hall Chambers by the Business Administrator (Or his Designee) located on the 2nd floor in City Hall and made available for public viewing at www.youtube.com/user/electriccitytv570 for the following:

NEW TIRES FOR CITY OWNED VEHICLES

FOR THE PERIOD OF

JANUARY 1, 2023 THRU DECEMBER 31, 2023

AS PER SPECIFICATIONS

All Bids shall be in accordance with the specifications which may be obtained from the City's e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a Bid, you shall register on the City's e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective Bidder for this solicitation and will appear on the Follower's list. Bidders that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City's e-Procurement Portal, and therefore will be unable to participate or be considered for this ITB.

Each bidder shall submit a cashier's check, certified check, and/or bid bond in the amount of $500.00, as a guarantee to keep its offer open until the City accepts or rejects same and as to the successful bidder until the required surety bond is furnished. The successful bidder, within ten (10) days of the notification of the award shall be required to furnish a surety bond in the amount of $1,000.00 of the contract price as a guarantee to furnish services as specified. The contract shall be awarded to the lowest, most responsible bidder; however, the City reserves the right to reject any or all bids of any bids submitted.

All bid documents and supplementary documents must be uploaded and submitted using the City's e-Procurement Portal prior to 1:00 pm on Friday, September 16, 2022, as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. At that point, the Respondent representative who is registered with the City will receive an email confirmation from the City's e-Procurement Portal.

All bids must be accompanied by signed affirmative action, non-segregated facilities, non-collusion affidavit and disclosure forms.

All communications regarding this ITB, product related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this ITB shall be submitted via "Q & A" through the City's e-Procurement Portal, before the deadline of 2:00 pm on Friday, September 9, 2022 and according to these specifications herein.

If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact, OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.

Lawrence D. West

Business Administrator

Files

File Type Posted
NEW_TIRES_FOR_CITY_OWNED_VEHICLES_(Addendum_#3_Revision).pdf PDF

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