New Sunshine Substation Battery Bank and Accessories

The City of Gallup, New Mexico has issued Invitation to Bid (ITB-2616) seeking competitive bids for the supply and delivery of a complete DC battery system for the New Sunshine Substation. The procurement requires a 125 Vdc nominal, 150 Ampere-hour Nickel-Cadmium battery bank (ALCAD VTX1M150-4), a 25-amp DC battery charger with 120 Vdc output (SENS EnerGenius IQ2, Catalog No. Q120025TL512C), and a battery rack system with spill containment (ALCAD Rack, Catalog No. E-SGL-2-17 SL 2175 with Eagle spill containment model EAGLE-K-24-69), with all equipment specified as having no substitutes. All materials must be new, unused, and compliant with applicable industry standards, delivered to the City's warehouse at 1900 Warehouse Lane, Gallup, NM 87301 with timely delivery identified as essential to project scheduling. The procurement released on March 6, 2026, with a deadline for submitting questions at 5:00 p.m. on March 10, 2026; bids must be submitted electronically through the OpenGov procurement portal by March 18, 2026 at 2:00 p.m. local time, and contractor selection is anticipated approximately two weeks after City Council approval. All bids must be quoted F.O.B. Destination with freight prepaid and included in the price, exclusive of taxes at 8.0625%, and awards will be made to the lowest responsible bidder on a Total All or None basis, requiring bids for all items or the bid will be deemed non-responsive.

The City of Gallup has not established set-aside designations for disadvantaged enterprises; however, New Mexico Resident Contractor or Resident Veteran Contractor certifications may be considered for preference if current certificates issued on or after July 1, 2016 are submitted with the bid. Bidders must acknowledge receipt by March 10, 2026 at 5:00 p.m. to receive copies of questions, responses, and any amendments. The contract is classified as an independent contractor agreement effective from 2024 to 2025 with provisions for renewal for up to three additional one-year periods through 2028, or continuation on a month-to-month basis with mutual written consent. All equipment must be accompanied by manufacturer's standard warranties that inure to the benefit of the City. The procurement documents do not specify a budget range or award value; however, pricing shall be outlined in the original invitation to bid, with the City reserving the right to reject any or all bids, cancel the procurement, waive technicalities, or accept the proposal deemed most advantageous to the City.