New Light Duty (Ford and GM) Vehicles 2025 or Newer Model Not Previously Titled

The City of Huntsville, Alabama is soliciting sealed fixed-price bids through Invitation for Bid #5-2026-15 for new light duty vehicles from Ford and GM for the 2025 model year or newer that have not been previously titled. The procurement covers multiple vehicle categories including hybrid sedans, mid-size sedans, compact electric vehicles, SUVs, vans, pickup trucks, and truck chassis. Bidders must provide comprehensive specifications, warranties, and detailed pricing for each vehicle type, with requirements including EPA fuel economy ratings, standard drivetrain warranty information, and guarantees that all vehicles are new and have only undergone routine testing. The bid is scheduled to close on November 13, 2025 at 2:00 PM CST, with bids to be opened in the City Council Chambers. The contract will have an initial one-year term with potential extensions for two additional one-year terms, not exceeding three years total. Evaluation criteria include pricing, vehicle specifications, warranty information, and overall value to the city.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The City of Huntsville has an annual fiscal budget of $12,500,000 for capital purchases and reserves the right to purchase vehicles from the State of Alabama contract or approved cooperative purchasing agreements if more economical. Bidders are required to provide pricing both above and below dealer invoice, including all discounts, rebates, and concessions, with the ability to apply available discounts at the time of order. The pricing structure may be adjusted annually, directly tied to supplier price changes. The city will not guarantee a minimum purchase quantity and may award contracts to multiple vendors as deemed in the city's best interest. The procurement allows for flexible purchasing, with the potential for significant vehicle acquisition across various municipal departments and vehicle types.