New Innovations Residency Management Suite - Renewal

SUNY Stony Brook is seeking a renewal for the New Innovations Residency Management Suite, a comprehensive medical education management software solution. The procurement involves an integrated software system designed to support medical education programs across 68 different programs, with capabilities for managing data for 704 active residents and 5,700+ former residents. Key deliverables include setup and rotation schedule entry, data transfer services, recreation of approximately 500 evaluation form templates, and implementation of an offline, rule-based scheduling application. The software must provide exclusive real-time, continuous backup across three AWS cloud service locations and support work hour protocol calculations for CMS reimbursement and affiliate billing. The contract will cover extensive data management, including demographic information, training records, and completed evaluations. The procurement opportunity is open to vendors who can demonstrate the capability to support these complex requirements, with interested parties encouraged to contact the designated contact prior to the submission deadline of April 23, 2025, at 8:00 AM.

The contract does not include any specific set-aside designations for service-disabled veteran-owned businesses or minority-owned enterprises, with 0% participation goals across multiple categories. The current incumbent vendor is New Innovations, Inc., which has been awarded identical or substantially similar contracts within the past five years. The procurement will cover all New York State counties, with the primary location being Stony Brook University Hospital. The contract term is nine months, indicating a significant but time-limited engagement. While specific award values are not explicitly stated, the complexity of the software suite and the extensive data management requirements suggest a substantial investment in medical education management technology. The procurement appears to be a renewal of an existing technological infrastructure, emphasizing continuity and specialized support for medical education program management.