New Hire Reporting Program

The Minnesota Department of Human Services, through its Child Support Division, is seeking proposals for a new hire reporting program contract to be executed for Itasca County. The procurement involves data entry, outreach, and reporting services related to new hire records processing. Qualified responders will be responsible for accepting and processing new hire records, providing employer outreach and compliance support, and transmitting records to the state. The Request for Proposals (RFP) details specific requirements for daily program operations, with proposals due by April 17, 2024, and an anticipated contract start date of July 1, 2024. Evaluation criteria will likely include the responder's ability to meet technical specifications, data management capabilities, compliance readiness, and overall program implementation strategy. The contract duration is initially set for one year, with potential extensions for up to three additional years. Responders must demonstrate expertise in data processing, employer communication, and compliance with state child support reporting requirements.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The current contract will transition from the Department of Human Services to the new Department of Children, Youth, and Families effective July 1, 2024. No incumbent vendor information is provided in the documents. The state cannot guarantee a specific volume of new hire records, which suggests potential variability in contract value. Compensation will be based on a negotiated contract structure, with payment terms to be determined during the selection process. The state emphasizes commitment to diversity and inclusion in procurement, with additional requirements around accessibility, data security, and human rights compliance. Responders must be prepared to integrate with existing state technological infrastructure and meet stringent data management and reporting standards. While a specific budget range is not disclosed, vendors should be prepared to demonstrate cost-effectiveness and operational efficiency in their proposals.