New Elementary School Media Center Furniture

Lowndes County Schools in Georgia is procuring media center furniture, furnishings, design, delivery, and installation services for the newly constructed Lake Park Elementary School located at 604 W Marian Avenue in Lake Park, Georgia. The procurement encompasses the design, delivery, and complete installation of tables, chairs, stools, soft seating, circulation desks, and bookcase layouts to accommodate approximately 8,650 books within the media center and mezzanine areas, excluding office and workroom spaces. All items must be delivered fully assembled and ready for installation, with vendors required to provide inside delivery, unloading, unboxing, assembly, placement in designated areas, and complete removal and off-site disposal of waste materials on a FOB Destination basis. The RFP was released on November 12, 2025, with critical deadlines including a mandatory pre-proposal conference on December 1, 2025, at 10:00 AM at 1592 Norman Drive in Valdosta, Georgia; written questions due by November 24, 2025, at 4:00 PM; and sealed proposals due by December 10, 2025, at 2:00 PM, with potential vendor presentations scheduled for the week of December 15, 2025, and delivery and installation targeted for April 2026. Evaluation criteria consist of company qualifications and experience (30 points), design and selection services with warranty information (30 points), cost proposal (40 points), and optional oral presentations and product demonstrations (maximum 15 additional points). Vendors must maintain commercial general liability insurance of $1,000,000 per person and $1,000,000 aggregate, comprehensive automobile liability of $1,000,000, worker's compensation of $500,000 per person, and umbrella excess liability of $5,000,000 per occurrence, with Lowndes County Schools named as an additional insured, and all vendor personnel must pass criminal background checks at vendor expense.

No specific set-aside designations or restrictions limiting organizational types are identified in the available documentation. The contract will commence the day following board approval and extend for twelve calendar months with options to renew for four additional one-year terms based on funding availability, contractor performance, and mutual agreement, terminating at the close of the calendar year in accordance with O.C.G.A. 20-2-506. Contract pricing remains fixed throughout the term; however, price escalation requests not to exceed five percent may be submitted with full documentation and are subject to superintendent approval. Based on the Board of Education recommendation document, Demco was selected as the awarded vendor, with the total financial impact for this contract valued at $152,109.77. The project is identified as project 22-002.2, with Ashley Fletcher serving as the project contact at New Lake Park Elementary Media Center.