New 25 GL/100 GL Prover Unit

The State of Michigan Department of Agriculture and Rural Development, on behalf of Grand Traverse County, issued Request for Proposal No. 180000000926 for the procurement of one new 25 and 100 gallon LPG Prover Trailer Unit. The deliverable consists of a complete prover unit mounted on a 5' x 10' tandem axle trailer with 7,000 GVWR rating, featuring both 25-gallon and 100-gallon prover tanks, a Corken CORO-FLO Turbine Pump C12 with 2 HP 115-volt motor, storage tool chest, hose reels, piping and valve assemblies, and powder-coated white finish. The equipment must be fabricated to NIST 105-4 Standards and ASME Section VIII, Division 1 specifications with a 250 PSI rating and must operate under DOT Special Permit SP-14272, with delivery required within 45 calendar days to 940 Venture Lane, Williamston, Michigan. Bidders must provide comprehensive documentation including warranties, quality assurance programs, maintenance schedules, training capabilities, toll-free customer service and technical support available 8 a.m. to 5 p.m. EST, disclosure of subcontractors, detailed delivery programs, and material safety data sheets for hazardous chemicals. Proposals were evaluated on a 100-point scale with three weighted factors: Product Quality (50 points), Delivery Capabilities (25 points), and completion of the Vendor Questions Worksheet (25 points), with a minimum of 80 technical points required for pricing evaluation consideration. The deadline for submitting bidder questions was February 1, 2018, with answers posted February 2, 2018, and the proposal submission deadline was February 6, 2018, at 3:00 p.m. Eastern Time, with an anticipated contract begin date of February 12, 2018.

The RFP documentation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. No specific contract award value or budget range is disclosed in the solicitation materials. The State reserves the right to conduct on-site facility visits and oral presentations during the evaluation process and will award the contract to the responsive and responsible bidder offering the best value based on technical criteria and pricing, with consideration given to total cost of ownership, prior performance, and overall economic impact to Michigan. Pricing must remain firm for the entire contract term, with all costs submitted via purchase order authorization and payment made by electronic funds transfer. The Standard Contract Terms specify that vendors are responsible for all packaging, freight, and shipping costs with F.O.B. destination delivery, with final inspection occurring within 30 calendar days of delivery and vendors required to correct defects or replace non-conforming deliverables within 10 calendar days at their own expense. Undisputed invoice amounts are payable within 45 calendar days of the later of invoice receipt or final acceptance of deliverables, with all fees inclusive of taxes, and vendors must maintain financial and accounting records for four years following contract termination or final payment.