Negative Wound Pressure Therapy IFB #26-20037-000

The California Department of State Hospitals (DSH) - Metropolitan is issuing an Invitation for Bid (IFB #26-20037-000) for Negative Pressure Wound Therapy (NPWT) Vac rental services across six DSH facilities located in Atascadero, Coalinga, Norwalk, Patton, Sacramento, and Napa. The contractor shall provide all necessary materials, supplies, tools, equipment, transportation, licenses, certifications, permits, insurance, and personnel to deliver both stationary and mobile NPWT units with related accessories, in-service training conducted by registered nurses or licensed vocational nurses, and consumable supplies on an as-needed basis with 24-hour per day, seven-day per week service availability and delivery or pickup within 24 hours of request. Required qualifications include valid RN or LVN licenses for training staff, background clearance through live scan fingerprinting, annual tuberculosis screening, and compliance with facility COVID-19 protocols and workplace safety measures. Key deliverables include initial equipment setup, in-service training, preventative maintenance, and care recommendations based on wound assessment. The bid submission deadline is May 20, 2026 at 3:00 PM Pacific Time with a public bid opening at 3:30 PM the same day; the anticipated contract start date is July 1, 2026, with a contract term extending through January 31, 2028, covering approximately 19 months of service. Bidders must submit sealed bids in one original and one copy with required attachments including bid submission checklist, bidder's certification, minimum qualifications response with proof of legal right to do business in California, three customer references from the past two years, rate sheets for stationary and mobile NPWT units plus consumables, insurance certifications, and required state forms.

A small business preference of five percent is available to certified California small businesses or microbusinesses demonstrating 25 percent small business subcontracting, and a disabled veteran business enterprise (DVBE) incentive ranging from one to five percent is available based on participation level. Contractors must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, professional liability insurance of $1,000,000 per claim and $2,000,000 aggregate, motor vehicle liability of $1,000,000, and pollution/environmental liability of $1,000,000 per claim and $2,000,000 aggregate. The bidder's rate sheet must include daily rental rates for stationary NPWT machines budgeted at 365 days in fiscal year 2026/2027 and 215 days in fiscal year 2027/2028, daily rental rates for mobile portable NPWT machines for the same periods, and consumable supplies budgeted at $20,000 for FY 2026/2027 and $12,000 for FY 2027/2028. The procurement encompasses four jurisdictions within California: Los Angeles County, East Los Angeles CDP, Lake Los Angeles CDP, and Los Angeles City. No incumbent vendors or existing contractors are identified in the IFB documentation, and the total contract value will be determined based on submitted rate sheets and actual usage requirements across the six DSH facilities during the 19-month service period.