NC DHHS Request for proposals for office space in Lexington, NC

The North Carolina Department of Health and Human Services (DHHS) is seeking a lease proposal for approximately 4,332 net square feet of office space for its Community Disability Services Agency (CDSA) located in Lexington, Davidson County. The Request for Proposal (RFP) #29-500 targets a ground-level or elevator-accessible space with specific layout requirements, including 15 staff spaces, 11 support spaces, circulation areas, and restrooms. Key deliverables include a space that accommodates a large conference room, job placement lab, secure file rooms, and comprehensive electrical and telecommunications infrastructure. The proposal requires the lessor to provide five parking spaces for clientele and ensure full compliance with building safety codes, ADA provisions, and state guidelines. Electronic proposals must be submitted through the North Carolina eProcurement Electronic Vendor Portal (eVP) by 4:00 PM ET on October 21, 2025, with a desired possession date of February 1, 2026. The initial lease term is sought for 8-10 years, with potential renewal options, and evaluation will consider factors such as moving costs, parking requirements, and additional infrastructure needs.

The RFP strongly encourages proposals from Historically Underutilized Businesses (HUBs), which include minority, women, and disabled-owned firms. While no specific incumbent vendors are mentioned, the state emphasizes "green building" components and requires proposers to provide all necessary partitions, doors, and infrastructure to make the space acceptable for state use. The lessor will be responsible for maintenance, utilities, water/sewer services, and ensuring the space is free of hazardous materials like asbestos and lead paint. Pricing must be transparent, with annual rental rates calculated on a per-square-foot basis and no indeterminable percentage increases. Although a specific budget range is not explicitly stated, the comprehensive requirements and detailed space specifications suggest a significant investment in a long-term lease to support employment and independence services for people with disabilities. The state reserves the right to reject any proposal that does not meet its stringent criteria, indicating a competitive and selective procurement process.