MWVCAA is seeking proposals for a Unified HR & Payroll Software

The Mid-Willamette Valley Community Action Agency (MWVCAA), serving Marion and Polk counties in Oregon, is conducting a Request for Proposal (RFP) for a Unified HR and Payroll Software solution. The procurement seeks a comprehensive software system that will serve as a single source of truth for managing all aspects of the employee lifecycle, with specific requirements including core HRIS functions, position control, time and attendance, benefits administration, payroll, recruiting management, performance management, and workforce analytics. Vendors must provide detailed proposals addressing the agency's technical and functional requirements, with a strict submission deadline of October 18, 2023. The RFP outlines an evaluation process that will assess proposals based on the solution's ability to meet MWVCAA's operational needs, with a focus on system functionality, implementation support, and overall value. Proposed software solutions must demonstrate capabilities in managing comprehensive HR and payroll processes, including robust reporting and workforce analytics features. Pricing information is required for the first three years, covering software licenses, hosting, implementation, training, and any additional potential costs associated with the system.

The RFP does not specify any specific set-aside designations or restrictions on respondent organizations, indicating that the procurement is open to a broad range of software vendors and technology providers. No incumbent vendor is mentioned in the documentation, and there are no explicit requirements for integration with existing infrastructure. The RFP suggests that MWVCAA will have sole discretion in selecting the winning proposal, with the contract award based on the most advantageous solution that meets the agency's comprehensive HR and payroll management needs. While a specific budget range is not explicitly stated, vendors are expected to provide detailed pricing proposals for a three-year implementation and use period. The procurement appears to be seeking a scalable, comprehensive HR and payroll software solution that can effectively support the agency's administrative and workforce management requirements across Marion and Polk counties.