Musical Instruments

Lincoln Consolidated Schools in Ypsilanti, Michigan, issued this Request for Proposal to procure a comprehensive selection of musical instruments for the district. The procurement includes four Yamaha YBB-641 PRO 4 Valve Rotary Tubas, four Yamaha YBB-321 WC Intermediate Piston Valve Tubas, multiple piccolos and French horns, digital pianos, and chimes. Bidders must submit sealed hard copies of proposals to Phil Bongiorno, Director of Facilities, with a deadline of December 4, 2019 at 1:00 p.m. local time, with bids to be opened on the same date and time at the Pittman room of the Administrative offices. The District reserves the right to make award within sixty days following bid opening and will select the lowest responsive and responsible bidder that best promotes the public interest rather than automatically awarding to the lowest bidder. All pricing must be net and include freight, handling, delivery, and fuel charges fully prepaid by the successful bidder, with Michigan state sales and use taxes and federal excise taxes exempt upon presentation of exemption certificates. Bidders must provide detailed specifications including payment terms, order lead time, quote validity period, warranty information, and estimated delivery timeframes, with products required to meet exact specifications unless substitutions are clearly noted. The successful bidder must guarantee products against defective materials or workmanship and repair or replace any damages occurring in transit or delivery prior to January 31, 2020.

The RFP requires submission of notarized documents including a sworn Familial Disclosure Statement and an Iran Economic Sanctions Act Affidavit certifying compliance with Michigan Public Act 517 of 2012. No specific set-asides for disadvantaged enterprises or restrictions on bidder types are mentioned in the procurement documentation. The solicitation does not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. No specific award value or budget range is disclosed in the available documentation. Interested vendors should note that all products must meet the specified instrument models and standards unless alternative proposals are explicitly identified and justified in the bid submission.